Office Manager

The Office Manager is responsible for ensuring the efficient operation of the companys office and administrative functions while providing high-level administrative support to company leadership.

The ideal candidate is detail-oriented highly organized professional resourceful discreet and comfortable working in a fast-paced startup and manufacturing environment where priorities can change quickly. They will build strong professional relationships and work autonomously with a customer-first attitude and an inherent sense of accountability. The position requires excellent communication skills sound judgment and the ability to manage confidential information.

RESPONSIBILITIES

• Manage day-to-day office operations ensuring the workplace is organized professional and functional.
• Provide administrative support to the CEO executive team and other leaders. Maintain office procedures and administrative processes.
• Serve as a welcoming and helpful resource for employees and visitors the initial point of contact for office vendors suppliers and service providers.
• Coordinate office supplies mail and general administrative services.
• Coordinate internal and external meetings while managing conference rooms and meeting spaces visitor coordination and office calendars.
• Assist with scheduling interviews communicating with job applicants scheduling onboarding activities assisting with new hire orientation and other key human resources administrative functions.
• Coordinate office maintenance repairs cleaning and other facility-related services.
• Support company events employee meetings celebrations and other employee engagement activities helping to create a positive professional and engaging workplace.
• Assist with maintaining company presence on social media drafting designing and posting of content.
• Complete purchase requisitions for services as needed and assist with credit card documentation and expense report submission.
• Maintain company contact lists organizational information and administrative records.
• Assist with travel arrangements and logistics as needed.

Qualifications :

• Bachelors Degree in Management Accounting Business Administration Human Resources or related field required with a minimum of 3 years experience as an office manager executive assistant or similar role is required.
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Skilled in Microsoft Office Suite specifically Excel Word and PowerPoint.
• Ability to analyze reports and identify gapes/inefficiencies/problems which could impact the business.
• Ability to operate independently and understand what when how and to whom to escalate issues.
• Demonstrated ability to solve common problems and provide immediate solutions.
• High level of self-awareness and experience in reading the room and flexing to accommodate the needs of the audience.

PREFERRED QUALIFICATIONS

• Experience supporting executive teams in a startup or rapidly growing company
• Experience in a manufacturing engineering technology or industrial environment

Additional Information :

COMPANY FIT

• Self-driven independent and capable of solving problems
• Ability to work in a diverse intellectually challenging and fast-paced environment 

NOTE:

• Calls or referrals from recruiters will not be returned or accepted for this position.  No solicitation!
• Relocation costs and visa sponsorship will NOT be provided for this position.  

Remote Work :

No

Employment Type :

Full-time