Office Manager Executive Assistant

Counsels mission is to multiply the worlds healthcare capacity. We believe in a future in which every person has a personalized AI-enabled doctor always in their pocket. To accomplish this were building the first fully-vertical AI-native medical group from the ground up. Weve redesigned the entire clinical stack with custom AI tools that make our in-house physicians 10x faster and smarter. learn more on our blog

Since our founding in 2023 we have formed partnerships with leading healthcare organizations and are on track to serve hundreds of thousands of patients on our platform within the next year. We have raised over $35M from a16z Google Ventures Pear VC and other top-tier VC firms.

Our team combines deep expertise in medicine (Harvard Mt. Sinai Mass General UCSF) and technology (MIT Google DeepMind NVIDIA Stripe Meta) and were looking for exceptional people to join us as we scale.

Join us as we build the future of AI in healthcare!

Were seeking a highly organized proactive and service-oriented Office Manager / Executive Assistant to join our this hybrid role based in New York City youll create seamless and welcoming office experiences for both our NYC and Boston offices while providing thoughtful administrative support to select members of the executive leadership team.

This position is ideal for someone who thrives in a dynamic environment enjoys balancing multiple priorities and takes pride in keeping people and office operations running smoothly. Youll play an important role in shaping the day-to-day workplace experience and helping leaders stay organized and focused.

• Oversee daily office operations to ensure an efficient organized and welcoming environment

• Manage office supplies inventory and vendor relationships

• Coordinate office maintenance repairs and workplace services

• Support onsite logistics including conference room readiness guest coordination and general office organization

• Help plan and execute team events offsites employee engagement activities and office gatherings

• Partner with internal teams to support onboarding logistics and workplace needs for new hires

• Maintain and improve office systems processes and policies to support a positive employee experience

• Manage calendars scheduling and meeting coordination for executives

• Arrange travel itineraries and expense reporting

• Prepare materials for meetings presentations and internal communications

• Track action items deadlines and follow-ups on behalf of leadership

• Provide administrative support for team meetings offsites and special projects

• Handle confidential and sensitive information with professionalism and discretion

• Serve as a reliable point of coordination between executives and internal or external stakeholders

• 3 years of experience in office management executive support or a similar administrative role in a fast-paced startup environment.

• Exceptional organizational skills and strong attention to detail

• Ability to manage competing priorities with efficiency and composure

• Strong written and verbal communication skills

• A proactive solutions-oriented approach to work

• High level of professionalism judgment and discretion

• Experience coordinating vendors events calendars and workplace logistics

• Proficiency with tools such as Google Workspace Notion Slack and expense management systems (Ramp).

• Familiarity with employee experience workplace operations or facilities coordination

NYC - onsite (5 days)

• Impact: Be at the forefront and contribute to groundbreaking AI-driven healthcare experiences directly interface with execs at the worlds leading tech & healthcare orgs

• Growth: Significant opportunities for broad ownership and professional development within our rapidly scaling startup

• Compensation: Competitive salary equity

• Benefits: Comprehensive healthcare vision dental 401K Unlimited PTO Parental Leave

• Patients come first.
  We are clinicians 1st technologists 2nd. We act with patient trust/safety at the center of every decision.

• Innovate with optimism.
  We are optimistic as we build the future of care delivery from first principles. Challenge the status quo when needed no sacred cows.

• Right answer wins.
  Debate openly and pick the strongest path. We optimize for the company not functions. We win and lose as a team.

• Simplicity over complexity.
  We choose clear elegant solutions and avoid adding complexity that does not serve patients or the team.

• Do fewer things well.
  We focus and hold ourselves to the highest bar and pursue excellence in those areas.

#LI-PINJOB

Recruitment Fraud Notice. Counsel Health only communicates with candidates using official @ email addresses. We will never ask for payment or financial information during the interview process. If you receive suspicious outreach claiming to be from Counsel Health please contact us at

Counsel Health participates in E-Verify. All newly hired employees are processed through the E-Verify system to confirm employment eligibility.

Required Experience:

IC