Office Coordinator

Are you an organizational powerhouse Are you looking for a company where you can learn and grow

Were CCMC a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity Respect Service and Community.

About the community:

This master-planned community encompasses canyon trails gambel oak and homes. It is the location that makes it one of the most coveted places to live. Not only does the location afford its residents incredible 360-degree panoramic views and the best sunsets in the state but it also gives residents the luxury of living a relaxed mountain-top lifestyle while being only minutes from both nearby metropolitan areas.

Our Office Coordinator is the glue that holds it all together! They serve our community with administrative duties and provide above and beyond service that promotes CCMCs core values.

Key Responsibilities

• Provide administrative support to Community Managers and other organizational leaders while overseeing administrative reporting processes.
• Manage resident onboarding and offboarding including maintaining accurate resident records contact information and community databases. Create maintain and organize vendor and contractor files contracts and compliance documentation.
• Coordinate and maintain the communitys operational calendar including meetings inspections projects and key deadlines.
• Order track and maintain inventory of oUice supplies and operational materials to ensure efficient day-to-day operations.
• Assist with communication and coordination between residents Board members vendors contractors and staff.
• Support special projects meetings and community events as needed.

Qualifications and Skills

• Exceptional interpersonal and customer service skills with a genuine enjoyment of working with people.
• Strong organizational and time management abilities with the capacity to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to establish and maintain positive working relationships with Board members homeowners volunteers vendors contractors and team members.
• General understanding of governing documents architectural/design guidelines and meeting procedures or the ability to learn them quickly.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Minimum of two years of experience in an office coordinator administrative assistant office manager or similar administrative role.
• Proficiency with Microsoft Office applications including Outlook Word Excel and Teams.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to sit or stand for extended periods and occasionally lift and move items weighing up to 40 pounds.

What we offer:

• Support Programs Employee Assistance Program (EAP) and Calm Health.
• As a part-time employee you may be eligible to accrue paid sick leave in accordance with applicable state and local laws.
• 401(k) with Company Match Automatic enrollment with a 30% match on the first 10% of contributions.
• Competitive pay depending on experience
• Part-time flexible schedule
• Most importantly a caring team who is dedicated to your success!

Required Experience:

IC