Office Assistant Receptionist (Royal Prairie Elementary)

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization communication and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Experience:

One year clerical/receptionist experience in office setting

Major Responsibilities and Duties:

1. Receive and direct incoming calls take reliable messages and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards bus passes and parking stickers.
5. Assist with the receipt and distribution of student materials including homework requests.
6. Receive sort and distribute mail messages documents and other deliveries.
7. Prepares reports for Military drivers ed. etc.

1. Provide clerical assistance as needed including assisting with the scheduling of appointments.
2. Tardy and admin slips temp IDs announcements copies for teachers sending faxes for the campus and assist with translating.
3. Substitute scheduling; prepare substitute time sheets and extracurricular timesheets.
4. Handle all deliveries; handle all Xerox machine issues and ordering supplies.
5. Assist PEIMS with AGR packers and inputting information into the database.
6. Changing all lockers combinations issue locker to students as requested assisting students with locker issues.
7. Parent Portal.
8. Assist with any other miscellaneous task.
9. Maintain confidentiality.

None.

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer.

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Required Experience:

Junior IC