Office Assistant

Thornton Tomasetti applies engineering and scientific principles to solve the worlds challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide our mission is to bring our clients ideas to life and in the process lay the groundwork for a better more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

Your Role

As an Office Assistant you will be the face of our Boston office support the technical engineering staff with new project pursuits and help with other administrative management tasks. Your role plays an important part in ensuring seamless office operations making a positive first impression with our clients and visitors and leading the upkeep of common office spaces. Qualified candidates enjoy building relationships and collaborating internally with leaders managers and technical staff and collaborating externally with clients customers subconsultants and vendors. This is a part-time in-office role.

What Youll Do

• Coordinate RFPs/proposals internally and with Marketing including data entry in Microsoft Dynamics and keep track of open and submitted proposals.
• Liaise with other Thornton Tomasetti departments including Marketing Legal Accounting and the Talent Team.
• Follow up with clients on invoices and assist in collecting outstanding payments.
• Assist with administrative tasks for technical staff including travel arrangements and processing expenses.
• Coordinate deliveries and visitors to the office greet and welcome guests as soon as they arrive at the office and answer screen and forward incoming phone calls.
• Maintain reception area kitchen/Town Hall breakout areas and conference rooms.
• Stock office and kitchen supplies.
• Coordinate with buildings and vendors in the case of maintenance issues.

What Youll Bring

• 2 years of experience in administration and team coordination.
• Proven ability to multitask define successful workflows related to office operations and proactively solve problems.
• Strong interpersonal skills with demonstrated ability to work effectively and collaboratively with diverse team members and external parties operating in a matrix organizational structure.
• Proficiency in Microsoft Office Suite.
• Excellent organizational skills.
• Excellent written and verbal communication skills
• Flexibility in juggling deadlines and changing priorities.

Compensation

The rate for this position generally is$52000-$ range is a good faith estimate provided pursuant to the Massachusetts Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is based on what a successful Massachusetts applicant might be paid and assumes that the successful candidate will be in Massachusetts or perform the position from Massachusetts. Similar positions located outside of Massachusetts will not necessarily receive the same pay rates may vary from the range as permitted byMassachusettsEqual Pay Transparency Law. Compensation offers will be based on various factors including operational needs individual education qualifications and experience work location and comparison to employee already in the role as well as other considerations permitted by law. A potential new employees pay history will not be used in compensation decisions.

Benefits

Depending on your employment status benefits may include:

• Medical Dental Vision Life AD&D Disability and other voluntary benefits

• Flexible Spending Accounts for Medical and Childcare

• Paid Time Off Family Leave for New Parents Volunteer Time

• Tuition Reimbursement

• Commuter Transit (where available)

• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments

• Fitness Reimbursement

• And other various wellness diversity/inclusion and employee resource programs and initiatives

Pursuant to the SanFrancisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age ancestry color gender (including pregnancy childbirth or related medical conditions) gender identity or expression genetic information marital status medical condition mental or physical disability national origin protected family care or medical leave status race religion (including beliefs and practices or the absence thereof) sexual orientation military or veteran status or any other characteristic protected by federal state or local laws.

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