Office Administrator

We are using Predictive Index in our hiring practices. Please use this link to take the first of two PI assessments: Daley Analytics is a fast-paced leading provider of North American energy infrastructure and commodity market insights offering data-driven solutions to help clients navigate investment decisions M&A transactions and financial market opportunities.

Our Mission: We are moving the market at East Daley. We are doing cool stuff sitting with the biggest decision makers in the sector. We love to win! And have fun. When you are on the East Daley Team you have the opportunity to sit at the table and have a hand in creating your future. We work together with transparency focus on results innovation and a play to win attitude.

We are seeking a highly organized proactive and detail-oriented Office Administrator to support the day-to-day operations of our office while assisting with Human Resources recruiting and employee benefits administration. This role plays an important part in creating an organized efficient and welcoming workplace ensuring employees have the resources they need to be successful.

The Office Administrator serves as a central point of coordination across the organization supporting office operations company culture vendor relationships facility management and HR administration. The ideal candidate thrives in a fast-paced environment enjoys variety in their work has exceptional organizational skills and takes pride in providing outstanding support to employees and leadership.

This position reports to the Chief Administrative Officer and works closely with leadership to support office operations and deliver an exceptional employee experience.

Office Administration & Operations

Manage the day-to-day operations of the office ensuring a clean organized and professional work environment.

Coordinate office vendors supplies equipment and services to support business operations.

Serve as the primary liaison with building management for office maintenance and day-to-day facility needs.

Provide administrative support to the executive team as needed.

Maintain office equipment inventory and coordinate purchases of supplies and technology.

Continuously identify opportunities to improve office processes and operational efficiency.

Employee Experience & Office Culture

Coordinate employee perks and in-office programs including weekly lunches office snacks and other workplace amenities.

Organize company events team activities and employee engagement initiatives.

Help foster a collaborative welcoming and engaging workplace culture.

Human Resources & Recruiting Support

Demonstrates professionalism discretion and a positive service-oriented attitude.

Assist with administering employee benefit programs including medical dental vision and 401(k) and process employee benefit changes.

Coordinate onboarding logistics for new hires and support offboarding processes.

Support recruiting activities by coordinating job postings scheduling interviews assisting with job descriptions and helping facilitate the hiring process.

Track recruiting activity and maintain hiring metrics and reports.

Initiate COBRA administration assist employees with FAMLI claims and respond to unemployment claims while maintaining confidentiality.

Technology & Equipment Coordination

Coordinate with third-party IT providers to procure configure and deploy equipment for new employees.

Manage laptop inventory and ensure sufficient backup equipment is available.

Coordinate the return reimaging and secure disposal of obsolete technology.

Purchase and maintain monitors keyboards and other office technology as needed.

Qualifications

2 years of experience in office administration office coordination administrative support or a related role.

Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.

Excellent verbal and written communication skills.

Strong interpersonal skills with a customer-service mindset and a passion for creating a positive workplace experience.

Comfortable working with Microsoft Office and other business applications.

Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Self-starter with strong problem-solving skills and attention to detail.

Benefits

Medical (multiple plan options) Dental and Vision coverage with company contributions

401(k) with a 3% company contribution

Flexible Spending Account (FSA) and Health Savings Account (HSA) options with company contributions

Company-paid Life and Accidental Death & Dismemberment (AD&D) Short-Term Disability and Long-Term Disability coverage

Pay range and compensation package

Salary range is $58000 - $65000 plus bonus opportunity.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Equal Opportunity Statement East Daley Analytics is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race sex color religion national origin age disability veteran status genetic data or other legally protected status.