Office Admin
Job Location:
Dandridge, TN - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Description
Clerical Duties and Responsibilities
- Prepare correspondence documentation and other materials
- Maintain and update files and databases
- Answer phone calls and transfer calls to the appropriate party
- Receive mail and packages from USPS FedEx UPS and couriers; deliver mail to the proper recipient
- Take detailed notes during meetings or type/transcribe and edit memos and notes provided from meetings
- Organize meeting schedules
- Prepare travel arrangements
- Schedule appointments and conferences
- Prepare paper copies faxes and other documentation
- Order purchase and invoice company office supplies
- Prepare mailings and packages for delivery
- Maintain files containing confidential information
- Photocopy and fax as needed
Clerical Requirements and Qualifications
- High school diploma; associates degree or bachelor degree in business or related field preferred but not required
- Previous experience handling office responsibilities or experience in customer serviced preferred but not required
- Proficient computer skills including Microsoft Office Suite (Word PowerPoint and Excel)
- Highly organized multitasker who works well in a fast-paced environment
- Excellent written and verbal communication skills
- Self-directed and able to work without supervision
- Solid time management skills; able to prioritize
Schedule
- Days - Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No
- Hours/Day - 7.5
- Time Zone - EST
- Shifts - Shift 1
- Start Time - 8:00 AM
- End Time - 4:30 PM
- Description - Regular Shift
- Active Yesaa
| Skill / Area | Competency Level | Required | Type |
| Addressing | Proficient (4-6 Years) | No | Skills |
| Appointment Setting | Proficient (4-6 Years) | Yes | Skills |
| Collating | Proficient (4-6 Years) | No | Skills |
| Correspondence - Email | Proficient (4-6 Years) | No | Skills |
| Correspondence - General | Proficient (4-6 Years) | No | Skills |
| Customer Service | Proficient (4-6 Years) | No | Skills |
| Customer Service Skills | Proficient (4-6 Years) | No | Skills |
| Data Entry | Proficient (4-6 Years) | No | Skills |
| Emailing | Proficient (4-6 Years) | No | Skills |
| Faxing | Proficient (4-6 Years) | No | Skills |
| Filing | Proficient (4-6 Years) | No | Skills |
| Internet | Proficient (4-6 Years) | No | Software |
| Microsoft Excel | Proficient (4-6 Years) | No | Software |
| Microsoft Word | Proficient (4-6 Years) | No | Software |
| Personnel | Proficient (4-6 Years) | No | Skills |
| Printing and Copying | Proficient (4-6 Years) | No | Skills |
| Proofreading/Editing | Proficient (4-6 Years) | No | Skills |
| Scheduling | Proficient (4-6 Years) | No | Skills |
| Technical Skills | Proficient (4-6 Years) | No | Skills |
| Typing | Proficient (4-6 Years) | No | Skills |
| Verbal Communication | Proficient (4-6 Years) | No | Skills |
