Navy Administrative Manager

CFocus Softwareorporated

Job Location:

San Diego, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

cFocus Software seeks a Administrative Manager to join our program supporting the United States Navy (DON). This position is on site in the San Diego CA area. This position requires a Secret clearance.
Qualifications:

Active Secret clearance
Bachelors degree in Business Administration Management Public Administration Communications Project Management Information Systems or a related discipline.
7 years of experience supporting program administration executive support project coordination or business operations.
Experience supporting Department of Defense Department of the Navy NAVWAR acquisition modernization or technical programs is highly desirable.
Knowledge of program administration office management executive support and business operations.
Experience coordinating meetings schedules task management correspondence and executive communications.
Strong organizational skills with the ability to manage multiple priorities deadlines and stakeholders simultaneously.
Ability to develop reports briefings executive summaries white papers and professional correspondence.
Experience maintaining records document repositories databases and tracking systems.
Ability to analyze information identify issues and provide recommendations for resolution.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite SharePoint Teams Outlook Excel Word and PowerPoint.
Ability to work effectively with senior Government personnel program managers engineers and cross-functional teams.

Duties:

Plan coordinate schedule and support technical reviews working groups program management reviews executive meetings and stakeholder engagements.
Prepare meeting agendas briefing materials attendance rosters conference logistics virtual meeting coordination and meeting documentation.
Facilitate meetings and maintain meeting minutes action item trackers decision logs and follow-up documentation.
Track coordinate and monitor completion of assigned action items and ensure timely responses from stakeholders.
Prepare recurring and ad hoc program documentation including executive summaries white papers issue papers reports correspondence charts graphics presentations and status briefings.
Support Government leadership by collecting validating analyzing and organizing program information for decision-making purposes.
Manage administrative workflows associated with modernization planning installation activities engineering support configuration management and acquisition support functions.
Coordinate and respond to recurring and ad hoc data calls information requests taskers and reporting requirements.
Maintain administrative records document repositories correspondence files action trackers schedules and program databases.
Review documentation for completeness quality consistency formatting and compliance with Government requirements.
Support database user testing change request tracking process improvement initiatives and administrative system enhancements.
Develop and maintain metrics dashboards workload reports staffing reports and performance tracking tools.
Coordinate staffing actions onboarding support travel documentation training records meeting schedules and administrative logistics.
Support preparation and delivery of monthly status reports executive reports program reviews and management briefings.
Monitor suspense dates deliverable schedules milestone tracking and administrative deadlines.
Coordinate communications among Program Management Warfare Offices (PMWs) NAVWAR organizations contractors Fleet stakeholders and external agencies.
Provide recommendations to improve administrative processes workflow efficiency communication practices and organizational effectiveness.
Ensure all administrative products are coordinated reviewed approved and delivered in accordance with required formats schedules and Government guidance.

Required Experience:

Manager

Active Secret clearance
Bachelors degree in Business Administration Management Public Administration Communications Project Management Information Systems or a related discipline.
7 years of experience supporting program administration executive support project coordination or business operations.
Experience supporting Department of Defense Department of the Navy NAVWAR acquisition modernization or technical programs is highly desirable.
Knowledge of program administration office management executive support and business operations.
Experience coordinating meetings schedules task management correspondence and executive communications.
Strong organizational skills with the ability to manage multiple priorities deadlines and stakeholders simultaneously.
Ability to develop reports briefings executive summaries white papers and professional correspondence.
Experience maintaining records document repositories databases and tracking systems.
Ability to analyze information identify issues and provide recommendations for resolution.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite SharePoint Teams Outlook Excel Word and PowerPoint.
Ability to work effectively with senior Government personnel program managers engineers and cross-functional teams.

Duties:

Plan coordinate schedule and support technical reviews working groups program management reviews executive meetings and stakeholder engagements.
Prepare meeting agendas briefing materials attendance rosters conference logistics virtual meeting coordination and meeting documentation.
Facilitate meetings and maintain meeting minutes action item trackers decision logs and follow-up documentation.
Track coordinate and monitor completion of assigned action items and ensure timely responses from stakeholders.
Prepare recurring and ad hoc program documentation including executive summaries white papers issue papers reports correspondence charts graphics presentations and status briefings.
Support Government leadership by collecting validating analyzing and organizing program information for decision-making purposes.
Manage administrative workflows associated with modernization planning installation activities engineering support configuration management and acquisition support functions.
Coordinate and respond to recurring and ad hoc data calls information requests taskers and reporting requirements.
Maintain administrative records document repositories correspondence files action trackers schedules and program databases.
Review documentation for completeness quality consistency formatting and compliance with Government requirements.
Support database user testing change request tracking process improvement initiatives and administrative system enhancements.
Develop and maintain metrics dashboards workload reports staffing reports and performance tracking tools.
Coordinate staffing actions onboarding support travel documentation training records meeting schedules and administrative logistics.
Support preparation and delivery of monthly status reports executive reports program reviews and management briefings.
Monitor suspense dates deliverable schedules milestone tracking and administrative deadlines.
Coordinate communications among Program Management Warfare Offices (PMWs) NAVWAR organizations contractors Fleet stakeholders and external agencies.
Provide recommendations to improve administrative processes workflow efficiency communication practices and organizational effectiveness.
Ensure all administrative products are coordinated reviewed approved and delivered in accordance with required formats schedules and Government guidance.