Music Office Coordinator (Program Coordinator)

Internal

Job Location:

Bellingham, MN - USA

Monthly Salary: $ 3955 - 5291

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Position Title	Music Office Coordinator (Program Coordinator)
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	The Music Department supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	This position is an integral member of the Music Department. It provides administrative and fiscal support for the day-to-day operations of the department. Working under the direction of the Department Manager the position oversees many high-attention-to-detail tasks that require organization accuracy and timeliness. Major duties include working closely with students staff faculty and the public regarding program content policies procedures and activities; purchasing supplies and equipment for the Music Department and the Music Library; providing fiscal support for multiple budgets; assisting with travel arrangements for faculty students and contractors; assisting with coordination of department events; managing and training Music Office student employees; assisting with the search and hire process for all department student employees; managing student worker timekeeping process and approving all student employee timesheets; coordinating department key-checkout process student locker assignments and piano practice room reservations; and providing administrative assistance to the Department Manager.
Required Qualifications	Bachelors degree or equivalent combination of education and experience. Three years of progressively responsible experience in office/clerical or general administrative work OR equivalent experience. Demonstrated proficiency using Microsoft Office Suite including Word Excel Outlook and PowerPoint. Experience working with PDFs. Demonstrated experience with fiscal or budgeting processes in a business/office setting. Demonstrated excellent written and interpersonal communication skills including grammar spelling and proofreading skills. Strong organizational and planning skills with ability to follow tasks and projects through to completion. Ability to work in an environment with frequent disruptions while generating high quality work with careful attention to detail. Demonstrated ability to work independently prioritize and adhere to rigid deadlines for multiple tasks effectively and accurately. Demonstrated ability to work effectively and collaboratively with diverse colleagues students constituents and the public.
Preferred Qualifications	Knowledge or understanding of music programs of study and courses. Knowledge of and experience working in a higher education institution. Proficiency with Banner Millenium FAST and/or SAP Concur. Experience supervising student employees.
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$3955 - $5291/month depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to current permanent (no longer on probation) WFSE employees only; position closes 06/23/2026 at 11:55 pm.

Western Washington University (WWU) is an equal opportunity compliance with applicable laws WWU does not discriminate on the basis of race ethnicity color national origin age citizenship or immigration status pregnancy use of protective leave genetic status sex sexual orientation gender identity gender expression marital status creed religion veteran or military status disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability or any other characteristic protected by federal state or local law in its programs or activities including employment admissions and educational programs. See WWUs Policies onProhibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance Title IX and ADA Coordinator Western Washington University Old Main 126 (MS 9021) 516 High Street Bellingham WA 98225; 360.650.3307 (voice) or 711 (Washington Relay);

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation please contactHuman Resources Disability Services 360.650.3751 or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Westerns campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security such as policies concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at . The report can be found at: Annual Security and Fire Safety Report.

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Required Experience:

Position TitleMusic Office Coordinator (Program Coordinator)About the UniversityWestern Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington ...

Position Title	Music Office Coordinator (Program Coordinator)
About the University	Western Washington University with over 15000 students in seven colleges and the graduate school is nationally recognized for its educational programs students and faculty. The campus is located in Bellingham Washington a coastal community of 90000 overlooking Bellingham Bay the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver British Columbia. Western has additional sites in Anacortes Bremerton Everett Port Angeles and Poulsbo. Western is recognized nationally for its successes such as being named one of the top public masters-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success increasing our Washington impact and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship research and creative activity. Westerns greatest strength is the outstanding students faculty staff and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can pursuit of this excellence individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff faculty administration student and external constituents. Further individual employees are expected to have the ability to operationalize sustainability concepts (economic societal environmental) into all aspects of performing their job duties.
About the Department	The Music Department supports Westerns mission which states that together with our students staff and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women people of color people with disabilities veterans and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position	This position is an integral member of the Music Department. It provides administrative and fiscal support for the day-to-day operations of the department. Working under the direction of the Department Manager the position oversees many high-attention-to-detail tasks that require organization accuracy and timeliness. Major duties include working closely with students staff faculty and the public regarding program content policies procedures and activities; purchasing supplies and equipment for the Music Department and the Music Library; providing fiscal support for multiple budgets; assisting with travel arrangements for faculty students and contractors; assisting with coordination of department events; managing and training Music Office student employees; assisting with the search and hire process for all department student employees; managing student worker timekeeping process and approving all student employee timesheets; coordinating department key-checkout process student locker assignments and piano practice room reservations; and providing administrative assistance to the Department Manager.
Required Qualifications	Bachelors degree or equivalent combination of education and experience. Three years of progressively responsible experience in office/clerical or general administrative work OR equivalent experience. Demonstrated proficiency using Microsoft Office Suite including Word Excel Outlook and PowerPoint. Experience working with PDFs. Demonstrated experience with fiscal or budgeting processes in a business/office setting. Demonstrated excellent written and interpersonal communication skills including grammar spelling and proofreading skills. Strong organizational and planning skills with ability to follow tasks and projects through to completion. Ability to work in an environment with frequent disruptions while generating high quality work with careful attention to detail. Demonstrated ability to work independently prioritize and adhere to rigid deadlines for multiple tasks effectively and accurately. Demonstrated ability to work effectively and collaboratively with diverse colleagues students constituents and the public.
Preferred Qualifications	Knowledge or understanding of music programs of study and courses. Knowledge of and experience working in a higher education institution. Proficiency with Banner Millenium FAST and/or SAP Concur. Experience supervising student employees.
Conditions of Employment	All employees must comply with our Immunization policies including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to if you need information regarding medical or religious exemption and applicable accommodations.
Salary	$3955 - $5291/month depending on qualifications and experience
Benefits Information	Benefits Overview for Classified Positions
Bargaining Unit	This position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions	Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date Notes	Position open to current permanent (no longer on probation) WFSE employees only; position closes 06/23/2026 at 11:55 pm.

Required Experience:

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Western Washington University (WWU), located in Bellingham, WA, welcomes students at the front door of discovery. We invite you to connect, create and join in community with others who thrive on learning.

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