Ministry Administrative Assistant

Department:Center for Community Transformation
Reports To:Director of Ministry Training
Status:Part-Time Non-Exempt

The Ministry Administrative Assistant plays an important role in bringing the Center for Community Transformations (CCT) ministry initiatives to life. From community events and workshops to trainings and courses this position helps create the welcoming connected and well-organized experience that allows students instructors ministry partners and community members to engage fully in the work of transformation.

This is a role for someone who genuinely enjoys people and finds purpose in serving others. The Ministry Administrative Assistant is often the person helping connect the dotsanswering questions anticipating needs keeping details moving and making sure people have what they need to take their next step. The work is varied and often fast-paced requiring someone who can move comfortably between competing priorities while remaining attentive gracious and dependable.

Working closely with students instructors ministry team members contracted partners and community organizations this position supports the student registration process assists with Canvas the universitys learning management system maintains accurate participant records coordinates communication and provides day-to-day administrative support across CCTs programs and partnerships.

Behind every registration email workshop course and partnership is a person who deserves to feel welcomed valued and supported. This position helps make that possible. For someone who brings initiative organization flexibility and a heart for service the Ministry Administrative Assistant offers an opportunity to use those gifts in meaningful work that supports learning strengthens relationships and contributes to the mission of our Christian university and the transformation of communities.

• Maintain consistent communication with staff instructors and students to support program coordination.
• Support the use of online learning platforms (uploading content troubleshooting access helping students navigate).
• Communicate regularly with participants and community members to share updates reminders and program news.
• Keep accurate records of student participation including attendance registration and progress tracking.
• Provide one-on-one support to partners responding to questions and connecting them with resources.
• Track organize and maintain participant data.
• Provide logistical and administrative support during events (registrations setup hospitality follow-up).
• Assist with preparing materials resources and communication tools needed for courses and events.
• Collaborate with the ministry team to ensure smooth coordination across all ministry programs.
• Perform other administrative tasks as needed to support the overall success of CCTs entrepreneurship department.
• Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University integrating your Christian faith into your role and responsibilities.
• Embrace the mission vision and values of Fresno Pacific University affirm the FPU Faith Expectations and support the ideals and practices articulated in The Fresno Pacific Idea
• Uphold and advance Fresno Pacific Universitys commitment to Christ-centered higher education holistic student development and serving diverse communities.
• Complete tasks timely with work that is comprehensive complete and accurate
• Communicates clearly listens attentively and seeks to understand others
• Collaborates productively with colleagues of varying skillset
• Other job duties as assigned

Required:

• Excellent verbal written and oral communication skills.
• Maturity and ability to assume responsibility for the execution of training events.
• Independent judgment discretion and decision-making skills.
• Demonstrated organizational skills.
• Strong skill sets in group facilitation in the ethnic-specific and class diverse settings and faith-based networking.
• Bachelors degree or equivalent experience.
• Strong organizational ability.
• Fluency in digital platforms & data tools (Google & Microsoft Suites data management etc.)
• Valid drivers license and clean driving record.
• Ability to work independently and meet deadlines.
• Ability to work under pressure exuding a mature demeanor while multi-tasking in a deadline-oriented environment.
• Ability to work collaboratively with a team as well as an independent contributor
• Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult management prior to taking action.

• Alignment with John Perkins Christian Community Development Association the Fikkert/Chalmers Centers When Helping Hurts philosophy Business as Mission (BAM) and or Conscious Capitalism.
• Experience in design thinking applied science and/or asset-based community development.
• Experience in relating to diverse low-income communities and familiarity with their needs.
• Experience working among low-and-moderate income (LMI) populations.
• Training in church or organizational development.
• Bi-lingual (fluent Spanish)

• Indoors in a normal office environment with little exposure to excessive noise dust fumes vibrations and temperature changes at least eighty percent (80%) of the time.
• Frequent computer use at a workstation up to eight hours per day.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments.
• Public contact position requiring professional apparel personal hygiene and grooming.
• Active in the community with occasional travel to trainings.

• This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
• While performing the duties of this job the employee is regularly required to: remain in a stationary position 80 % of the time be able to move about inside the office to access file cabinets/office machinery etc. operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
• Reasonable accommodations for those with disabilities will be provided in accordance with law.

$17680$21320 is the starting annual salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual compensation may vary based on qualifications experience and internal addition to compensation Fresno Pacific University offers a competitive benefits

package.

Reserving its rights as a religious institution Fresno Pacific University is an equal employment opportunity employer and does not discriminate on the basis of race color national origin ethnicity sex age or disability or other classes protected by applicable law. Committed to excellence and actively supportive of cultural diversity FPU invites individuals who contribute to such diversity to apply. If you need assistance or an accommodation due to a disability you should contact FPUs Human Resources Department at . As a religious institution the University will administer the equal opportunity employment policy consistent with the Fresno Pacific University statement of faith the FPU Idea and the Universitys governance by the Pacific District Conference of Mennonite Brethren Churches.