METCO Administrative Assistant

Lincoln Sudbury Regional High School is looking for an Administrative Assistant to support the LS METCO Director and LS METCO program.

Duties and Responsibilities (not limited to)

• Assist with keeping LS METCO offices organized and productive
• Maintain integrity of all ASPEN / student database information
• Maintain confidentiality at all times
• Engage with Boston students and caregivers via phone email etc.
• Create Requisitions / Purchase Orders for LS METCO Program
• Monitor LS METCO budget (weekly & monthly spending)
• Assist LS METCO staff with coordination and scheduling of events and transportation needs
• Serve as liaison to LS METCO staff designee and LS METCO Parent Council rep on a biweekly basis
• Serve as liaison to LS METCO staff designee and LS METCO Student Leadership Council on a biweekly basis
• Coordinate updates/newsletter for LS METCO families and Friends of LS METCO
• Assisting with ad-hoc requests / projects as needed to support LS METCO Director
• Scheduling and Managing LS METCO Directors calendar and meetings
• Ordering supplies for LS METCO space student supplies and LS METCO program
• Work closely with all house assistants / support staff in regards to the LS METCO program and student needs
• Assist with needs for all activities related to LS METCO
• Conference planning / Professional Development for LS METCO Director and staff
• Provides needed information and support in regards to LS METCO to the Superintendent-Principal and LSRSD School Committee as needed
• Contracts for events speakers field trips and conferences. Processing requests for payment and follow through to make sure invoices are paid documented and completed
• Keeping records for each student in the LS METCO Program
• Maintaining updated roster for all LS METCO students with updated bus contracts and contact information
• Maintain awareness of emergency procedures
• Assist with scheduling and admissions / enrollment process and outreach

Qualifications/Skills

• High School diploma Associates Degree preferred
• Excellence organization skills
• Ability to work in a fast paced environment
• Courteous and personable
• Demonstrate appropriate telephone etiquette
• Ability to work in a multi-task environment
• Meticulous attention to detail for managing schedules files records (especially student records) and coordinating logistics (e.g. transportation events)
• Ability to prioritize tasks meet deadlines and efficiently handle multiple responsibilities simultaneously in a fast-paced environment.
• Excellent written skills for professional correspondence reports and memos as well as clear professional verbal communication.
• Ability to establish and maintain positive harmonious working relationships with students parents administrators and the general public.

Experience

• Previous successful experience in an administrative or office management role is essential. Experience within a public school district non-profit or program working with diverse student populations is highly valuable.
• Experience with general office procedures managing communication (phones email) and inventory.
• Expertise in Google Workspace (Sheets Documents Forms etc.) and data entry/database management for tracking student progress and program statistics.

Work Year

• School Year (10-months)
• Part-time
• 10 Hours Per Week
• 2 Days Week

Salary Range

• $30.85/Hour - $41.24/Hour

Reports to: LS METCO Director

Lincoln-Sudbury Regional High School is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We seek educators who are anti-racist and who prioritize and value diversity equity and inclusion. We encourage candidates of all backgrounds identities life experiences and traditionally under-represented groups to apply. We are a proud member of the Massachusetts Partnership for Diversity in Education.

Required Experience:

Junior IC