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Meetings & Program Manager, ACNS
Job Location:
Job Location:
Milwaukee, WI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
22 August 2026 (Yesterday)
Posted:
Application Deadline:
19 November 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Meetings & Program Manager
CLIENT ASSOCIATION: American Clinical Neurophysiology Society ACNS
POSITION REPORTS TO: Executive Director
DIRECT REPORTS:NA
EMPLOYEE STATUS: Exempt Full-time (Minimum of 37.5 hours/week)
ROLE TYPE/LEVEL:Mid Level (Non-Supervisory)
COMPANY OVERVIEW:
Executive Director Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical health scientific associations and certifying bodies. Founded in 1962 our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clientsranging in size from 200 to 21000 members and certificants and growing. Client budgets range from $250000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: OVERVIEW:
The American Clinical Neurophysiology Society (ACNS) is the major professional organization in the United States devoted to the establishment and maintenance of standards of professional excellence in clinical neurophysiology in the practice of neurology neurosurgery and psychiatry. The organizations main activities include an Annual Meeting educational courses as well as development of technical standards and guidelines related to clinical neurophysiology procedures.
Executive Director Inc. (EDI) is a leading association management company providing counsel and management for nearly 40 national and global medical health scientific associations and certifying bodies. Founded in 1962 our experience is key to the success of our clients. Our ability to translate depth of knowledge into client success has led to EDI managing a portfolio of clientsranging in size from 200 to 21000 members and certificants and growing. Client budgets range from $250000 to multiple clients with annual budgets in excess of $10 million dollars. Learn more here: OVERVIEW:
The American Clinical Neurophysiology Society (ACNS) is the major professional organization in the United States devoted to the establishment and maintenance of standards of professional excellence in clinical neurophysiology in the practice of neurology neurosurgery and psychiatry. The organizations main activities include an Annual Meeting educational courses as well as development of technical standards and guidelines related to clinical neurophysiology procedures.
JOB OVERVIEW:
This position works closely with the Executive Director to ensure successful planning for the implementation of the ACNS Annual Meeting & Courses as well as various small meetings and online educational programs. Moreover the position implements activities that further the associations objectives and liaises with committees as assigned to provide assistance and support.
This position works closely with the Executive Director to ensure successful planning for the implementation of the ACNS Annual Meeting & Courses as well as various small meetings and online educational programs. Moreover the position implements activities that further the associations objectives and liaises with committees as assigned to provide assistance and support.
POSITION RESPONSIBILITIES (minimum of 37.5 hours/week):
- Development and maintenance of administrative timelines in consultation with the Executive Director.
- Management and oversight of the ACNS Annual Meeting & Courses and other educational programs. This includes but is not limited to the following:
- Working with Executive Director to develop and manage meeting budgets;
- Assistance in the development and analysis of meeting marketing strategies;
- Oversight of the design and implementation of promotional materials including but not limited to website preliminary and final programs broadcast emails print and web advertising etc.;
- Assistance with development of educational programs working with Program and Course Committees to schedule sessions and assign meeting space;
- Management of speaker databases invitations requirements and reimbursement processes in accordance with ACCME guidelines and ACNS policies;
- Oversight of pre-registration and onsite registration for all meetings;
- Management of onsite meeting logistics including catering and AV requirements;
- Onsite management of sponsors/exhibitors;
- Contracting outside vendors for exhibition decorating audio-visual catering security freight services and temporary staff as needed;
- Oversight of outside vendors to ensure adherence to budget and quality service;
- Shipping and inventory of meeting materials;
- Preparation distribution and tabulation of program evaluations;
- When appropriate implementation and compliance with any relevant ACCME guidelines through the application of appropriate design methodology and assessment. Ensure all activities are in compliance with funder Letters of Agreement (LOAs).
- Management and oversight of online learning activities and enduring educational materials working with Course and other committees as necessary.
- Serve as staff liaison to the Awards Course Program and other Committees as assigned.
- Perform duties as required to assist the Executive Director in implementing the Strategic Plan developed by the Council or Board of Directors.
- Other duties as assigned.
SKILLS AND QUALIFICATIONS:
- Detail-oriented with outstanding organizational and critical thinking skills.
- Exceptional written and verbal communication skills.
- Demonstrated ability to work independently and in a small team environment.
- Ability to prioritize varied assignments and handle multiple projects.
- Familiarity with online education platforms (learning management systems) and processes preferred.
- Proficiency in Word Excel Outlook and PowerPoint.
EDUCATION/EXPERIENCE:
- Bachelors degree preferred.
- 5-7 years experience in meeting planning desired.
TRAVEL REQUIRED:
Approximately 2 weeks per year including some evenings and weekends.
Approximately 2 weeks per year including some evenings and weekends.
WORK ENVIRONMENT:
This is a full-time position located in our office in downtown Milwaukee WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
This is a full-time position located in our office in downtown Milwaukee WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
PHYSICAL REQUIREMENTS: (lifting packaging etc.)
Minimal lifting (up to 50p pounds) required. Ability to move quickly within meeting facilities.
Minimal lifting (up to 50p pounds) required. Ability to move quickly within meeting facilities.
ADDITIONAL INFORMATION:
Attendance at the Annual Meeting is required; additional in-person meetings may be required. Periodic evening conference calls may be required.
Attendance at the Annual Meeting is required; additional in-person meetings may be required. Periodic evening conference calls may be required.
Required Experience:
IC
About Company
EDI is the second largest association management company in the U.S., providing professional services for national and international medical, certification, and scientific associations.
