Manager of Choral Activities

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Position Details

Position Title:
Manager of Choral Activities

Position Type:
Staff

Location:
Moorhead

Employment Type:
Administrative Exempt

Benefit Eligible:
Yes

General Employment Period:
August-July

General Work Schedule (days of week):
Monday - Friday with flexibility and required weekend/evening hours as needed.

General shift hours:
8:00 am - 4:30 pm with flexibility and required weekend/evening hours as needed.

Job Summary:

Position Summary

The Manager of Choral Activities is a professional staff position responsible for the strategic planning operational leadership budget management marketing tour management and production of Concordia Colleges nationally recognized choral program. The position provides leadership for the logistical promotional and administrative operations of The Concordia Choir Chapel Choir Kantorei and future choral initiatives; oversees domestic and international tours; manages production of the Concordia Christmas Concert; supervises student staff; and assists in advancing the visibility reputation recruitment impact and financial sustainability of Concordias choral enterprises.
This position requires independent leadership of multiple high-profile public-facing operations that directly influence student recruitment alumni engagement donor relations institutional reputation and the success of nationally recognized choral ensembles. This position reports to the music department chair collaborates with the choral directors and is part of a staff team that includes the Instrumental Ensembles Manager Music Enrollment Coordinator and Music Administrative Assistant.

Position Responsibilities

1. Support the mission and vision of Concordia College and demonstrate the competencies defined for this position.
   
2. Management of The Concordia Choir Chapel Choir Kantorei and other ensembles that may emerge with program growth (55%)
   
   Serve as operations manager for all of Concordias choral ensembles providing leadership for planning logistics communications marketing and event execution. Responsibilities include:
   
   1. Develop and manage annual operating plans budgets event timelines logistics communications and promotional strategies for all assigned ensembles.
   2. Serve as the primary operational liaison among conductors Marketing & Communications Advancement Admissions tour partners event hosts alumni donors and community partners.
   3. Lead planning and execution of national tours for The Concordia Choir and regional tours for the Chapel Choir including scheduling transportation lodging meals contracts vendor relationships promotional activities sponsor relationships risk-management considerations and on-site operational leadership.
   4. Travel on all tours including The Concordia Choirs annual weekend tour annual two-week national tour and international tours and the Chapel Choirs regional tour.
   5. Collaborate with a tour company and Director of Choral Activities in planning international tours of The Concordia Choir (every three years; next scheduled for 2028).
   6. Conduct advance planning and pre-tour visits to meet with concert sponsors hosts and presenting organizations for national and regional tours.
   7. Lead social media digital marketing and audience engagement efforts for all choral ensembles including creation of audio video photographic and written content when appropriate.
   8. Lead coordination of tour marketing materials concert programs promotional campaigns and audience engagement strategies in collaboration with conductors and Marketing & Communications staff.
   9. Support recruitment-focused promotional initiatives that contribute to student enrollment alumni engagement and institutional advancement goals.
   10. Maintain systems and procedures that promote operational excellence across all choral activities.
3. Production and Promotion of the Concordia Christmas Concerts (15%)
   
   Serve as executive producer project manager and operational lead for one of Concordia Colleges signature public-facing artistic events. Responsibilities include:
   
   1. Lead planning production and promotion of all Concordia Christmas Concert activities in Moorhead and Minneapolis.
   2. Develop and oversee comprehensive production schedules logistical plans staffing structures and operational workflows for all performances.
   3. Coordinate travel transportation lodging and venue logistics as required.
   4. Collaborate with artistic leadership Marketing & Communications staff production personnel student workers volunteers and community partners to ensure successful execution of all performances.
   5. Coordinate with campus staff and artistic team the construction and design of the mural and staging area at Concordia and Orchestra Hall in Minneapolis
   6. Develop front-of-house operations and oversee audience services volunteer teams and house management procedures.
   7. Direct movement and placement of performing ensembles in consultation with conductors and artistic leadership.
   8. Coordinate concert programs promotional materials and audience communications in collaboration with Marketing & Communications staff and the Artistic Director.
      
4. Production and Promotion of other important choral events with Director of Choral Activities and conductors (20%)
   
   Lead planning marketing budgeting logistics and event production for annual choral festivals camps concerts and special projects. Responsibilities include:
   
   1. Provide production leadership for the High School Choir Festival (one-day annual event)
   2. Provide production leadership for the Vocal Jazz Festival (one or two-day event once annually)
   3. Manage logistics and operations for Concordia Choir Camp; a week-long experience for high school students in the summer usually mid-late June.
   4. Lead planning and execution of annual on-campus choral performances
   5. Coordinate logistics and planning for annual choir retreats and related student experiences.
   6. Collaborate with conductors and artistic leadership on concert planning audience development and event implementation.
   7. Assist with campus-wide cultural events community engagement initiatives and special projects as assigned.
   8. Support strategic initiatives that enhance the visibility impact and outreach of Concordias choral program.
      
5. Management of Concordia Recordings (5%)
   
   Provide strategic oversight of Concordia Recordings and its role in supporting the visibility and financial sustainability of Concordias choral enterprises. Responsibilities include:
   
   1. Develop and implement marketing and sales strategies that maximize audience engagement and revenue generation.
   2. Manage budgets inventory production timelines and distribution processes.
   3. Oversee customer relations and order fulfillment.
   4. Evaluate emerging opportunities in recording streaming digital distribution and merchandise sales.
   5. Collaborate with artistic leadership and marketing personnel to promote recordings and related products.
   6. Support efforts to enhance the visibility and long-term sustainability of Concordia Recordings.
6. Supervision of Student Workers (5%)
   
   Provide leadership supervision and mentorship for student employees supporting choral activities. Responsibilities include:
   
   1. Recruit train supervise schedule and evaluate student managers and other student employees.
   2. Establish procedures workflows and performance expectations that support successful execution of concerts tours festivals and special events.
   3. Promote student leadership development and professional growth through mentoring and training opportunities.
   4. Supervise the work of choral librarians ensemble managers and other student support personnel.

Minimum qualifications:

• Bachelors degree.
• Three years of professional experience in arts administration event management ensemble operations tour management higher education administration marketing or a related field.
• Demonstrated success managing complex projects involving multiple stakeholders budgets deadlines and public-facing events.
• Exceptional organizational communication budget management and project management skills.
• Ability to work independently while balancing multiple priorities in a fast-paced environment.
• Willingness and ability to travel extensively including evenings weekends and multi-week tours.

Preferred qualifications:

• Masters degree.
• Experience with touring performing arts organizations.
• Experience producing large-scale artistic or public events.
• Experience working in music higher education nonprofit arts administration or related fields.
• Experience with digital marketing social media strategy video production and audience engagement.
• Supervisory and budget-management experience.

Desired Skills and Abilities:

• Collaborative spirit and entrepreneurial mindset
• Excellent and respectful communication skills
• Outstanding written and verbal skills
• High degree of self-motivation and ability to initiate tasks
• Love of working with collegiate students and a fondness for traveling

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Years
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP ELCA schools and Tuition Exchange Inc.
• Extras: access to athletic facilities library fitness classes athletic events theatre events purchase dining on campus free MATbus rides
• Salary 48000.00 - 56000.00USDAnnual Salary

The final salary will be determined based on factors such as education experience skills certifications and alignment with the positions requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:
Background Check

Special Instructions to Applicants:

Documents Needed to Apply

• Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References:Contact information for at least three professional references (name title organization email and phone number)
• Optional Documents
  
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race color creed sex religion national origin age veteran status disability genetic information sexual orientation gender identity marital status familial status public assistance status membership or activity in a local human rights commission or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources Concordia College 901 8th Street South Moorhead MN 56562 .

Required Experience:

Manager