Manager, IP Operations

ROLE SUMMARY

The Manager IP Operations serves as the operational lead for core Intellectual Property (IP) department processes governance and infrastructure. This individual contributor role reports directly to the Chief IP Counsel and partners closely with senior IP leaders to drive operational effectiveness standardization and continuous improvement across the IP function. Operating with a high degree of independence the role leads department-wide operational initiatives exercises judgment on matters of moderate complexity and is accountable for improving the efficiency consistency and effectiveness of key IP processes. Strong judgment discretion and confidentiality are required in managing sensitive information and supporting leadership priorities.

ROLE RESPONSIBILITIES:

General Department Organization: Own operational planning and coordination for the IP department including leadership cadence department communications headcount tracking organizational materials and coordination of key business activities that support effective execution of departmental priorities. Lead planning and governance for recurring department meetings oversee distribution and committee infrastructure coordinate operational aspects of colleague transitions and monitor selected business calendars to ensure timely awareness and follow-through on matters relevant to IP leadership and practice-area planning.

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Entity Signing Authority and Signature Management: Own the IP signing authority function and related governance processes including maintenance of Powers of Attorney administration of signature workflows and oversight of supporting records and systems. Partner cross-functionally with IP Legal and Corporate Governance stakeholders to ensure accuracy compliance and continuity of operational processes and identify opportunities to improve workflow efficiency and standardization across the department

Invoice Spend and Contract Governance: Oversee operational governance for IP vendor spend and contract processes including resolution of vendor and system issues management of PLA matter numbers and coordination of critical business payments in support of vendor continuity and contractual obligations. Manage departmental dues subscriptions and operational contracts through purchase order creation and tracking in Ariba while exercising independent judgment to prioritize issues resolve process gaps and ensure alignment with organizational policies and business requirements.

IP Portal Leadership: Maintaining both internal and external versions of the IP portal updating the product patent attorney spreadsheet managing Ask an IP questions and developing recommendations for design and functionality skills and disciplinary knowledge of IP operations and departmental priorities to strengthen the effectiveness and accessibility of IP resources. Identify and implement opportunities to optimize the use of AI and other digital tools to improve the accessibility efficiency and effectiveness of IP resources and operational workflows.

Functional leader in IP operations: Serve as the operational lead for key IP Operations activities including management of team meeting cadence coordination of leadership materials and promotion support processes maintenance of core department tracking documents and oversight of selected operational support activities for the Chief Patent Counsel. Operate independently in managing competing priorities determining appropriate next steps and resolving operational issues consulting leadership on only the most unusual or high-impact matters.

IP Team Engagement Meetings and Events: Lead the operational planning framework for IP department meetings offsites and engagement activities including agenda governance logistics strategy and execution across locations. Partner with IP and Legal Division leadership to support colleague engagement and culture-building initiatives that strengthen connectivity communication and organizational effectiveness across the function.

BASIC QUALIFICATIONS

High School degree and or 9 years experience; Associate degree and/or 6 years experience; bachelors degree and/or 4 years experience. All experience expected in intellectual property formalities experience gained in a law firm or in-company with a focus supporting pharmaceutical or biopharmaceutical companies.

• Ability to maintain confidentiality and discretion.
• Strong attention to detail and proven ability to manage competing priorities.
• Demonstrated ability to manage competing operational priorities and adapt effectively in a fast-paced evolving environment.
• Strong proficiency in Microsoft Office applications especially Excel PowerPoint and Outlook with the ability to develop polished materials track operational data and support leadership decision-making.
• Demonstrate ability to prudently exercise independent judgment with respect to situations that are very unusual highly complex and/or unique situations.
• Excellent verbal and written communication skills and demonstrated ability to collaborate with others across the IP department and the legal division.

Preferred Qualifications:

• Prior experience leading or managing operational processes within intellectual property operations legal operations or legal department administration.
• Familiarity with patent prosecution processes trademark management or other IP-specific procedures
• Experience partnering with senior legal leaders on operational planning coordination and execution of departmental priorities.
• Experience leading departmental engagement initiatives meeting operations or cross-functional events that support organizational effectiveness and team connectivity.

PHYSICAL/MENTAL REQUIREMENTS

Primarily desk work involving the use of standard word processing and organizational computer applications.

NON-STANDARD WORK SCHEDULE TRAVEL OR ENVIRONMENT REQUIREMENTS

Occasional travel may be required typically within the U.S.

Work Location Assignment:Hybrid

Last Date to Apply for Job: 6/18/2026

Relocation assistance may be available based on business needs and/or eligibility.

Candidates must be authorized to be employed in the U.S. by any employer.

U.S. work visa sponsorship (such as TN O-1 H-1B etc.) is not available for this role now or in the future.

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