Maintenance Training Administrator

Join Our Team at Wheels Up

At Wheels Up were proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines we are committed to making private air travel safe reliable and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesnt stop at private flights. Wheels Up also provides freight services safety and security solutions and managed services to individuals businesses government agencies and more. Regardless of how when or where you want to fly our mission is simple; deliver a premium personalized aviation experience for every customer.

We anticipate closing applications submissions for this role on 11/05/2026. If the deadline is extended we will update this job posting accordingly.

Location: Chamblee GA

Role Overview: What Youll Be Doing

The Maintenance Training Administrator: Responsible for maintaining auditing and tracking maintenance training records and databases coordinating schedules and vendor-provided training and communicating training status and requirements across departments in compliance with applicable FAA regulations. Supports the Maintenance Training Departments safety organization accountability and operational efficiency through accurate recordkeeping effective use of department processes and software may provide instruction as needed and other administrative duties as assigned.

Your Key Responsibilities (Essential Functions)

• Audit maintenance rosters to verify personnel information training status and supporting documentation are accurate and current.
• Audit maintenance training records for completeness accuracy and alignment with company training requirements (GMM/CAMP Manuals).
• Update and maintain training records and tracking databases including Comply365/Learn365 AirTable and Excel spreadsheets.
• Assign and distribute approved training; monitor completion status and communicate upcoming deadlines and overdue requirements.
• Process training completion documents certificates attendance records and Records of Training.
• Identify missing or expired training documentation and coordinate follow-up with employees supervisors and training providers.
• Support new-hire and contractor onboarding by coordinating training assignments schedules and required records.
• Coordinate training logistics including class registration meeting invitations attendance tracking and vendor scheduling.
• Convert approved training materials into SCORM packages verify functionality and upload courses and assessments to the learning management system.
• Maintain version control of training materials and ensure current approved courses are available for assignment.
• Prepare training completion reports compliance summaries and supporting documentation for management review.
• Assist with internal audits by retrieving records reviewing documentation and tracking resolution of identified discrepancies.
• Provide administrative support to employees and vendors experiencing training access or completion issues.
• Maintain the confidentiality organization and accessibility of training and personnel records.
• Assist the Maintenance Training Manager with training projects process improvements and other assigned responsibilities.
• Provide classroom instruction as needed.
• Other duties as assigned

What You Bring to the Table: Education & Certification Requirements

Were looking for someone who has a unique mix of experience skills and passion for what we do:

Minimum Requirements

• Previous experience in the aviation industry preferably in an administrative training maintenance or compliance-related role.
• Strong administrative organizational and recordkeeping skills with exceptional attention to detail and accuracy.
• Ability to review interpret edit and maintain technical documents manuals and training records for accuracy consistency and compliance.
• Working knowledge of FAA regulations (FARs) and the ability to understand how regulatory requirements apply to maintenance operations or the demonstrated ability to learn them.
• Proficiency with computer systems databases and Microsoft Office applications including PowerPoint for developing training presentations.
• Ability to track audit and maintain training records identify discrepancies and ensure required training is completed and documented.
• Strong written and verbal communication skills with the ability to understand technical terminology and communicate requirements clearly.
• Process-oriented and forward-thinking with the ability to connect information recognize potential issues and look beyond routine task completion.
• Demonstrated willingness to learn ask questions seek clarification and incorporate feedback to ensure accuracy and compliance.

• FAA Airframe and Powerplant (A&P) certificate or relevant aircraft maintenance experience.
• Experience coordinating or facilitating Maintenance Indoc (MX Indoc) or other aviation maintenance training programs.
• Experience editing revising and maintaining CAMP manuals or other FAA-regulated maintenance manuals and documentation.
• Familiarity with FAA regulatory requirements applicable to aircraft maintenance departments.
• Experience using Comply365 or similar systems for document management training administration and compliance tracking.
• Experience conducting recurring training audits reviewing records for completeness and identifying documentation gaps.
• Experience creating and updating PowerPoint presentations training materials and technical documentation.
• Experience supporting multiple aviation operating certificates or maintaining documentation across multiple certificate holders.
• Demonstrated ability to improve processes anticipate operational needs and identify opportunities to strengthen compliance and efficiency.
• Demonstrated ability to instruct Aircraft Maintenance technicians

• High school diploma or GED required.
• Additional education technical training or coursework in aviation maintenance aviation management business administration or a related field is preferred.
• Equivalent relevant aviation or administrative experience may be considered in lieu of additional education.

Physical Requirements

We want to make sure youre fully equipped for success. Heres a look at any physical requirements needed for this role:

• Ability to sit for extended periods while working at a desk or computer.
• Ability to perform repetitive tasks including typing data entry and handling documents.
• Ability to occasionally stand walk bend and reach as needed.
• Ability to lift and move light office materials and files.
• Ability to communicate effectively in person by phone and electronically.
• Ability to use a computer office equipment and standard office software for extended periods.

Salary Range & Benefits

At Wheels Up we believe in fair compensation based on experience skills and qualifications. The compensation for this role ranges from $69000 - $81000 depending on a variety of factors. We dont typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally you may be eligible for a discretionary annual incentive program which rewards individual and organizational performance.

We also offer a range of benefits designed to support your well-being and personal life including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical Dental and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance
• A variety of additional programs and services in support of your total well-being

Everyone is welcome here

Each of us is unique and thats what makes us amazing. We believe theres power in bringing people with different backgrounds points of view and life experiences together. So bring yourself and your best ideas.

Wheels Up is committed to a policy ofequal employment opportunityfor applicants and employees. It is our policy to apply recruiting hiring training promotion compensation and professional development practices and make all other employment decisions without regard to actual or perceived race color religion sex national origin age disability pregnancy status genetic informationor any other characteristic protected by federal state or local laws regulations or ordinances.

Because when we feel safe and comfortable being ourselves theres no limit to what we can achieve.

Need Accommodations

If you have a disability or are a disabled veteran and need assistance with applying please reach out to us at Simply include Accommodation Request in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!