Mailroom Operations Specialist

Column Technical Services

Job Location:

Minnetonka, MN - USA

Monthly Salary: Not Disclosed

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

Column Technical Services is seeking a dependable Mailroom Operations Specialistto play a vital role in keeping business operations running smoothly through accurate high-volume mail processing and exceptional internal support in Minnetonka MN. This hands-on onsite position is ideal for someone who thrives on precision and efficiency while ensuring seamless mailroom operations. Apply today to learn more about this exciting opportunity.

Key Responsibilities

Receive open and organize incoming mail in preparation for scanning and digital processing.
Categorize and index inbound and returned correspondence from scanned batches fax transmissions and email.
Handle returned mail processing for the Underwriting and Accounting departments.
Manage large-volume outgoing document mailings.
Operate and maintain mailroom equipment including printers scanners inserters and postage machines.
Prepare and process Certified and Registered mail.
Upload and index documents such as experience modifications merit ratings and certificates.
Support system testing efforts related to mailroom or document processing updates.
Supervise daily mailroom activities in the absence of the manager.
Ensure all mail processing adheres to company policies compliance guidelines and performance benchmarks.
Assemble and organize commission checks along with accompanying statements.
Identify and resolve issues related to mailroom production equipment.
Accept and manage deliveries from vendors.

Experience & Skills

A minimum of 3 years of experience with printing scanning folding and mailing equipment is preferred.
High school diploma or GED required.
Prior experience working with printing scanning folding and mailing equipment is preferred.
Ability to manage multiple tasks simultaneously in a fast-paced environment.
Strong organizational and time management capabilities.
High level of accuracy and attention to detail.
Ability to work both independently and as part of a team.
Demonstrates sound judgment and maintains strict confidentiality.

Physical Requirements

Ability to remain standing for prolonged periods.
Manual dexterity to handle high-volume envelope stuffing and sealing.
Capability to lift and carry up to 50 pounds.

Required Experience:

Column Technical Services is seeking a dependable Mailroom Operations Specialistto play a vital role in keeping business operations running smoothly through accurate high-volume mail processing and exceptional internal support in Minnetonka MN. This hands-on onsite position is ideal for someone who ...

Key Responsibilities

Receive open and organize incoming mail in preparation for scanning and digital processing.
Categorize and index inbound and returned correspondence from scanned batches fax transmissions and email.
Handle returned mail processing for the Underwriting and Accounting departments.
Manage large-volume outgoing document mailings.
Operate and maintain mailroom equipment including printers scanners inserters and postage machines.
Prepare and process Certified and Registered mail.
Upload and index documents such as experience modifications merit ratings and certificates.
Support system testing efforts related to mailroom or document processing updates.
Supervise daily mailroom activities in the absence of the manager.
Ensure all mail processing adheres to company policies compliance guidelines and performance benchmarks.
Assemble and organize commission checks along with accompanying statements.
Identify and resolve issues related to mailroom production equipment.
Accept and manage deliveries from vendors.

Experience & Skills

A minimum of 3 years of experience with printing scanning folding and mailing equipment is preferred.
High school diploma or GED required.
Prior experience working with printing scanning folding and mailing equipment is preferred.
Ability to manage multiple tasks simultaneously in a fast-paced environment.
Strong organizational and time management capabilities.
High level of accuracy and attention to detail.
Ability to work both independently and as part of a team.
Demonstrates sound judgment and maintains strict confidentiality.

Physical Requirements