Life Safety Inspection Scheduler

Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please visit ;or click on the link here to view Our DES video. Come join the DES Team!

DES Division of Developmental Disabilities (DDD) is seeking an experienced and highly motivated individual to join our team as a Life Safety Scheduler. DDD provides individuals with developmental disabilities and their families services and supports that are flexible high quality and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement and cannot be employed or subcontracted by a DDD Qualified Vendor.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:
Scheduling life safety inspections by phone and/or email; updating and entering information into the electronic database system; ensuring inspections are scheduled within required timeframes; reviewing upcoming inspections and prioritizing based on due date and geographical location; answering questions regarding life safety inspection procedures
Completing special projects and providing administrative support such as scheduling appointments or meetings answering incoming calls and assisting with mailings
Receiving organizing maintaining electronic data and preparing reports for management; monitoring email inboxes and directing incoming correspondence to the correct staff

Knowledge of:
Principles and practices of administration management or program rules regulations and operating procedures
Written communication sufficient to create letters memos and emails
Computer software programs (Web-based applications MS Excel MS Word MS Outlook and Google Docs)
Life-Safety Standards: Title 6 Chapter 18 Article 7
Skill in:
Excellent organization and workload management including but not limited to organizing documents and reports
Interpersonal relations and conflict resolution; analytical skills to assess and prioritize projects
Strong computer skills include accurate data entry and database software programs
Ability to:
Work without direct supervision and be detail oriented
Organize a high volume of incoming documents prioritize work and stay on task
Establish and maintain working relationships with colleagues staff other departments and the public at large
Learn and apply federal and state laws regulations and policies; adapt new policies procedures and technologies

The ideal candidate for this position will have:
The ideal candidate will possess three (3) years of responsible administrative experience; or a Bachelors degree in business. Knowledge of internet-based data systems (e.g. Quick Connect and Focus) is preferred.

Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agencys ability to reasonably accommodate any restrictions
This position may require driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

Affordable medical dental life and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.

For questions about this career opportunity please contact Pio Guillen or email

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting Pio Guillen at or Requests should be made as early as possible to allow time to arrange the accommodation.