Legal Support Services Supervisor 1 Trial Division

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Are you a skilled legal support professional ready to grow as a leader The Oregon Department of Justices Trial Division is seeking a Legal Support Services Supervisor 1 to join our team in either the Salem or Portland this role you will support the Criminal and Collateral Remedies Section Special Litigation Unit and Federal Oversight Unit while helping guide and strengthen our legal support operations.

In this role youll provide strategic leadership to a team of legal support professionalsincluding legal secretaries and paralegalswhile directing the daily operations of a fastpaced legal office. Youll oversee workflow set performance expectations and ensure cases move forward efficiently. Your leadership will drive exceptional support for our attorneys and reinforce consistent highquality operations across sections.

If youre a strategic leader who values continuous learning enjoys mentoring staff and is energized by improving processes and finding practical solutions in a fastpaced environment we invite you to explore this opportunity to make a meaningful difference within the Trial Division.

Job Duties (in part)

• Lead and support a team of legal support staff including hiring training coaching and addressing performance and workplace concerns.
• Assess training needs and ensure staff have the tools and guidance they need to grow and meet the expectations of the Trial Division.
• Oversee and direct the daily administrative clerical and paraprofessional work that supports attorneys in the Criminal and Collateral Remedies Section Special Litigation Unit and Federal Oversight Unit ensuring efficient workflows consistent processes and highquality service delivery.
• Participate in case staffing and review work for accuracy proper documentation and correct application of rules procedures and laws.
• Manage workload distribution adjust assignments as needed and support longterm planning to keep work moving efficiently across sections.
• Coordinate with partner agencies courts vendors and other DOJ units to support smooth operations and resolve workflow issues.
• Review paraprofessional billing monitor expenditures and help leadership track budget needs and resource priorities.
• Step in to assist with administrative work during peak periods or staffing shortages ensuring continuity of service and timely completion of tasks.

State Management Service personnel are responsible for understanding the agencys affirmative action goals and objectives and developing and implementing plans to meet addition all managers of the Department must recognize the value of individual and cultural differences create work environments where individuals differences are valued and consistently treat staff colleagues customers and stakeholders/partners with dignity and respect.

Conduct Expectations

The role of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. Employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job and maintain those same standards in their personal lives where actions could reflect on the Department.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge skills and abilities that you demonstrate using an intentional equity lens.

• Three years of lead work supervision or progressively related experience; OR a bachelors degree in a related field AND
  • Have and maintain a valid Oregon drivers license.
  • Preference may be given to those with two years of experience as a high-level legal support professional.

Desired Skills Experiences and Attributes

• Ability to communicate at all levels of the organization effectively and professionally.
• Professional experience working collaboratively with a team.
• Experience assessing and coaching individuals to meet production and work quality goals.
• Experience collaborating teambuilding troubleshooting and finding solutions to operational needs in a team environment.
• Proficiency in the use of computer software including Microsoft Office.
• Experience providing accuracy and attention to detail in work performance.

Whats In It For You

• Job satisfaction as part of a team whose mission is to serve Oregons public.
• Part of our management services team with endless peer support.
• Permanent full-time employment in Salem or Portland Oregon.
• Vacation sick leave 11 paid holidays a year and special days off.
• Excellent medical dental and vision benefits.
• Pension and retirement programs.
• Opportunity to expand your professional skills.

For more information about our benefits you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer does not discriminate based on race color national origin ethnicity veteran gender sexual orientation religion age or disability and is committed to workplace diversity.

• Click Apply and complete the online application and all supplemental questions.
• Attach your resume.
• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didnt attach to your application if you need an accommodation under the Americans with Disabilities Act (ADA) have questions or need assistance with the application process please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking Apply update your employee profile to reflect your Education Skills and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance click HERE.

Oregon Department of Justice
1162 Court St NE
Salem OR 97301

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