Legal Secretary

The FL-DEP Office of General Counsel is seeking a paralegal/legal secretary with 3 - 5 years of experience familiar with the Florida court systems to support 3 - 4 attorneys. Pay rate to be determined based on candidate experience and interview. Dress code: appropriate semi-professional attire. Work environment: office.

• Act as legal secretary for assigned attorneys
• Format finalize type and file documents
• Prepare letters and legal documents from drafts
• File pleadings and motions with appropriate tribunals
• Serve or arrange service of legal documents; maintain attorney case files
• Prepare subpoenas and discovery requests
• Schedule hearings trials and depositions; arrange facilities as directed
• Retain and schedule court reporters and obtain transcripts
• Manage attorney calendars
• Handle general secretarial duties (phone calls travel arrangements)
• Close case files and support office management as needed

• Paralegal/legal secretary experience 35 years
• Microsoft Office (Word Outlook Excel PowerPoint) 3 years
• Preparing legal documents and subpoenas 3 years
• Preparing discovery requests and scheduling hearings/trials/depositions 3 years
• Formatting finalizing typing and filing documents 3 years
• Preparing letters and legal documents from drafts 3 years
• Filing pleadings and motions with tribunals 3 years
• Managing executive/attorney calendars 2 years
• Managing travel arrangements 1 year

• Proficiency in Microsoft Office (Word Outlook Excel PowerPoint)
• Knowledge of Florida court systems
• Legal document drafting and filing
• Court/tribunal filing procedures
• Calendar and scheduling management
• General secretarial and office support skills

• Ability to speak and understand English
• High school diploma required
• Associates or Bachelors degree preferred
• Experience working within the Florida Courts system preferred