Legal Operations Coordinator

Washington D.C. Full-Time Hybrid

Boutique Service Big Firm Experience

Sullivan & Barros LLP is looking for a highly organized dependable operations professional to keep the firms day-to-day administrative and matter-tracking functions running smoothly and to work directly alongside the Practice Manager/COO.

Sullivan & Barros LLP is a boutique Washington DC law firm focused on DC zoning real estate transactions and litigation condominium/HOA law and business law known for pairing big-firm experience with close hands-on client service.

This is a long-term platform role for someone who wants steady growing responsibility working closely with firm leadership not a stepping-stone position.

About the Role

The Legal Operations Coordinator supports the day-to-day administrative and operational functions of the firm and provides direct support to the Practice Manager/COO including mail handling meeting and calendar coordination matter tracking billing and A/R follow-up and internal reporting. From day one the ideal candidate is expected to manage recurring responsibilities with limited supervision and to follow through on open items until they are resolved.

This is a non-attorney administrative/operations position with no business-development expectations.

Key Responsibilities

Manage incoming mail including opening sorting scanning routing and tracking items requiring action.

Coordinate client attorney staff and internal team meetings and assist with calendar management as assigned.

Maintain the firms active-matter tracking system working with attorneys and staff to keep matter information and status current.

Prepare periodic team progress and active-matter reports and track outstanding assignments administrative deadlines and follow-up items for the Practice Manager/COO.

Assist with monthly pre-bill and invoice review flagging apparent inconsistencies or items that require attorney review.

Work with the firms bookkeeper and Practice Manager/COO on accounts receivable including A/R reports tracking outstanding balances and coordinating collection follow-up.

Assist with client account and matter administrative maintenance including opening and closing procedures and maintain operational spreadsheets reports calendars and internal tracking systems.

Coordinate routine vendor supply filing records and office administrative matters and help identify administrative bottlenecks missing information and overdue items requiring management attention.

Experience and background:

24 years of administrative legal professional-services billing operations or office-management experience.

Exceptional organizational skills and attention to detail strong written and verbal communication and the ability to manage multiple recurring responsibilities and deadlines simultaneously.

Strongly preferred: prior law-firm or professional-services experience legal billing or practice-management software A/R/bookkeeping coordination matter/project status reporting and familiarity with legal terminology and law-firm workflows.

Must-haves:

No bachelors degree required. Judgment organization follow-through professionalism and comfort working with lawyers matter more than formal education.

Someone who notices when something hasnt been completed and follows through until its resolved.

Strong follow-through with the willingness to appropriately remind and follow up with attorneys and staff.

Professional discretion when handling confidential client personnel and financial information.

Proficiency with Microsoft Outlook Word Excel and Teams (or comparable business applications) and the ability to work independently while recognizing when an issue should be escalated to the Practice Manager/COO.

Why This Role Stands Out

Direct hands-on exposure to firm leadership through daily work with the Practice Manager/COO.

No bachelors degree required. The firm prioritizes judgment organization and follow-through over formal credentials.

Broad varied responsibility across matter tracking billing/A/R reporting and office operations not a single narrow function.

A firm that values someone who notices whats unfinished and follows through not just someone who checks boxes.

A long-term platform role with room to take on more responsibility as trust builds.

Salary: $60000$72000 commensurate with experience

Year-end administrative bonus typically around $1000 awarded at the practices discretion.

100% employer-paid medical coverage

401(k) available

HSA available

How to Apply

Submit a resume and a brief cover letter explaining your interest in the are accepted on an ongoing basis until the position is filled.

All applications are handled confidentially through Build My Great Team the search firm managing this engagement. The hiring firms identity isdisclosedto candidates who advance to the second interview stage.

If you needa reasonableaccommodation toparticipatein the application or interview process contact us at .

Equal Opportunity Employer

Sullivan & Barros LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other status protected by applicable law.

Required Experience:

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