Lead Senior Administrative Assistant

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

As guided by Our Credo Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson we respect the diversity and dignity of our employees and recognize their merit.

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At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are personal. Through our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at are searching for the best talent for a Lead Senior Administrative Assistant to be in New Brunswick NJ.

The Lead Senior Administrative Assistant provides high-level administrative and operational support to senior leaders within the Treasury organization including the Assistant Treasurer Chief Investment Officer and the Benefit Investments and Operations leadership team. This role requires exceptional judgment discretion organizational skills and the ability to manage complex priorities in a fast-paced global environment. The position serves as a key partner in enabling effective leadership operational efficiency and compliance with company policies and regulatory requirements.

Key Responsibilities

Executive & Team Support

• Provide comprehensive administrative support to the Assistant Treasurer and senior members of the Benefit Investments & Operations teams. Proactively manage complex calendars meetings and competing priorities across global time zones. Coordinate preparation for executive leadership team and cross-functional meetings including agendas logistics A/V space planning and catering for in-person and virtual meetings. Printing and distribution of committee meeting materials. Independently manage priorities and resolve administrative issues with minimal day-to-day supervision.

Travel Expense & Financial Administration

• Coordinate domestic and international travel arrangements. Process reconcile and audit expense reports in Concur in compliance with company policy. Partner with teams on purchase orders invoices and requests via eMarketplace and Ariba. Support basic budget tracking and related administrative processes as needed.

Office Operations & Systems

• Oversee day-to-day office operations including supplies services purchasing and vendor coordination. Coordinate with Facilities and IT for space planning moves system access and issue resolution. Utilize CAFM tools for space planning and moves for new hires. Manage One Identity & Access Management processes for shared drive and system access.

Onboarding Offboarding & Compliance

• Support onboarding of new hires and offboarding/terminations through coordination of access materials and logistics. Serve as Record Retention Coordinator for the department ensuring compliance with Records & Information Management (RIM) policies and training requirements. Handle highly sensitive and confidential information with discretion professionalism and sound judgment.

Collaboration & Team Effectiveness

• Foster strong working relationships with executive assistants across Treasury and other business functions. Provide back-up administrative support for other assistants as needed. Plan and execute team-building events and engagement activities. Communicate effectively with all levels of the organization including senior leadership and external partners.

Qualifications/Requirements:

Required:

• High school diploma required; associates degree preferred.

• Minimum 58 years of experience in a high-level administrative or executive assistant role preferably in a fast-paced complex organization.

• Demonstrated ability to manage multiple priorities maintain confidentiality and exercise independent judgment.

• Strong organizational skills with exceptional attention to detail.

• Proven ability to operate effectively with minimal supervision. High level of professionalism discretion and judgment when handling sensitive information.

Technical Skills:

• High proficiency in Microsoft Office (Word Excel PowerPoint Outlook).

• Experience with virtual meeting platforms (Teams Zoom).

• Working knowledge of enterprise systems including Concur Workday Ariba/eMarketplace IRIS iVisitor and identity/access management tools.

• Familiarity with Copilot and modern productivity tools preferred.

Key Competencies:

• Executive presence and strong interpersonal skills.

• Excellent written and verbal communication.

• Ability to anticipate needs and proactively manage issues.

• Strong collaboration and relationship-building skills.

• Ability to thrive in a dynamic high-profile and rapidly changing environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation external applicants please contact us via Internal employees contact AskGS to be directed to your accommodation resource.

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Senior IC