Junior Office Administrator

Location: Midtown Manhattan NY (4 days in-office)

Reports To: Office Manager

Our client is a highly regarded investment firm with approximately $3 billion in assets under management (AUM) investing across the capital structure of real estate and asset-intensive businesses. The firm is known for its disciplined institutional approach collaborative culture and lean high-performing team.

They are seeking a polished detail-oriented Junior Office Administrator to support the daily operations of their New York office. This role provides administrative support to senior leadership while helping maintain an organized professional and efficient workplace. Occasional travel to the firms Stamford CT office may be required.

• Answer and direct incoming phone calls while providing a professional first impression to clients and visitors.
  
• Greet guests and manage the reception area.
  
• Schedule meetings maintain executive and team calendars and coordinate conference room reservations.
  
• Prepare organize and maintain financial documents reports correspondence and other business records.
  
• Perform accurate data entry and maintain both electronic and physical filing systems.
  
• Process incoming and outgoing mail packages and courier deliveries.
  
• Order and maintain office supplies while coordinating with external vendors.
  
• Prepare presentations reports and meeting materials for executives and staff.
  
• Coordinate domestic and international travel arrangements and prepare expense reports.
  
• Monitor office equipment and coordinate maintenance or service as needed.
  
• Maintain strict confidentiality when handling sensitive client financial and business information.
  
• Provide day-to-day administrative support to executives financial advisors and office staff.
  
• Assist with special projects and office initiatives as needed.
  

• Bachelors degree required.
  
• 5 years of administrative or office support experience preferably within financial services banking investment management or a corporate environment.
  
• Experience supporting senior executives in a professional office setting.
  
• Working knowledge of office management software and document management systems.
  
• Basic understanding of financial services terminology and business practices.
  
• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint.
  
• Excellent written and verbal communication skills.
  
• Strong organizational multitasking and time management abilities.
  
• Exceptional attention to detail and accuracy.
  
• Ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.
  
• Professional demeanor with outstanding customer service and interpersonal skills.
  

• Base salary: $115000$135000 plus annual bonus.
  
• Fully employer-paid medical dental vision and 401(k) benefits.
  
• 20 days of paid time off.
  
• 10 paid company holidays.
  

• Opportunity to join a respected institutional investment firm with approximately $3 billion in AUM.
  
• Work alongside experienced investment professionals in a collaborative high-performing environment.
  
• Highly visible role supporting senior leadership and daily office operations.
  
• Competitive compensation comprehensive employer-paid benefits and strong work-life balance.
  
• Stable organization with an excellent reputation in the investment management industry.