Junior Grant Financial Administrator

The Jr Grant Financial Administrator is an entry-level position that provides administrative and technical support for the financial and compliance activities of sponsored research projects. This role works under the guidance of senior staff and leadership to support the day-to-day operations of sponsored project financial management including assisting with reviewing and reconciling financial transactions such as payroll and non-payroll expenditures supporting the preparation and review of financial reports to ensure accuracy and completeness identifying and escalating discrepancies for resolution and maintaining supporting documentation in accordance with University policies.

The responsibilities for this position include:

Essential Functions
50% Financial Support & Reconciliation
Assists with reviewing and reconciling financial transactions on sponsored projects including payroll and non-payroll expenditures
Supports preparation and review of financial reports to ensure accuracy and completeness
Maintains supporting documentation for financial transactions in accordance with university policies
Assist with Invoicing and reporting activities including preparation review and monitoring.
Identifies and escalates discrepancies to senior staff for resolution.

20% Compliance Support & Documentation
Assists in monitoring grant transactions to ensure compliance with sponsor requirements federal regulations and University policies
Maintains organized records and documentation to support audits and compliance reviews
Prepares and compiles documentation needed for internal or external reporting requirements
Supports responses to routine compliance inquiries with guidance from senior staff

15% Data Management & Systems Support
Enters updates and verifies data in university systems (e.g. financial and research administration systems such as FAST)
Assisting with Password creation and resets. Maintaining login and account information on sponsor websites.
Assists with generating reports and tracking project financial activity
Maintains spreadsheets or tracking tools to support financial monitoring and reporting
Supports basic system troubleshooting and escalating issues as needed

10% Customer Service & Stakeholder Support
Provides general support to faculty Principal Investigators (PIs) and departmental staff regarding sponsored project financial activity
Responds to routine inquiries related to budgets transactions and documentation
Escalate complex questions or issues to appropriate senior staff
Assists with coordinating communications across departments and central offices

5% General Administrative Support
Assists with preparing materials reports and documentation for team operations
Supports process documentation and updates to standard operating procedures
Participates in training and professional development activities related to sponsored research
Performs other duties as assigned

Minimum Qualifications

Associates degree -OR- equivalent combination of education and experience.

Degree equivalency clause: Two years of direct experience for an associate degree

Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Additional Information for Applicants

This position requires a Level I background check.

Hiring salary range: $43888 - $54944