Judicial Assistant Clerical, Administrative Assistant

The Vermont Judiciary seeks a highly responsible and detail-oriented Judicial Assistant to support the effective operation of the courts and uphold the Judiciarys commitment to providing fair timely and accessible justice. This position performs specialized clerical customer service and case-processing duties across one or more docket areas. Work requires accuracy professionalism and adherence to established rules procedures and statutory requirements.

The ideal candidate will have prior administrative or clerical office experience strong customer service skills and the ability to manage multiple priorities while maintaining accuracy professionalism and confidentiality. Candidates should be motivated to support equal access to justice and uphold the rule of law through professional public service.

Desired Skills

• Strong organizational skills and high attention to detail
• Ability to maintain accurate records and provide clear reliable information
• Proficiency with computer systems data entry and standard office software
• Experience in customer-facing or public service environments
• Ability to manage competing priorities and adapt effectively in a fast-paced setting
• Clear professional communication skills and the ability to work collaboratively as part of a team
• Demonstrated discretion professionalism and sound judgment in handling sensitive information
• Positive empathetic and respectful approach when interacting with the public and colleagues

Minimum Qualifications

• High school graduation or equivalent
• Two years of clerical customer service or data entry experience (college training may be substituted on a year-for-year basis)

Preferred Qualifications

• Experience working in a legal court government banking healthcare or other high-volume administrative setting
• Experience scheduling managing records or processing detailed documentation
• Experience handling sensitive or confidential information

Total Compensation

As a State employee you are offered a great career opportunity but its more than a paycheck. The States total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Generous paid leave including 12 vacation days 12 sick leave days 5 personal days and 14 paid holidays each year
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Essential Duties

• Perform specialized clerical functions including docket entry case updates processing filings and preparing routine orders and documents for judicial review.
• Support court hearings by performing operator functions such as real-time data entry and operating courtroom audio/video systems.
• Provide respectful informed customer service to court users by explaining court processes directing individuals to appropriate resources and assisting with general inquiries while maintaining confidentiality and avoiding legal advice.
• Apply knowledge of statutes court rules and procedures established by the Court Administrators Office to ensure consistency and compliance.
• Monitor case flow using Judiciary case management tools and adjust workflow to promote timely case movement.
• Follow cybersecurity protocols and safeguard sensitive information in alignment with Judiciary standards.
• Complete financial tasks including collection of fines and fees reconciliation of tills and preparation of accounting documentation.
• Interact with state agencies and utilize authorized databases (VCIC VOWS) to support case-related processes.
• Assist with juror program functions including summonses excusals and payments.
• Participate in training committees cross-divisional support and projects that strengthen Judiciary operations.
• Perform additional duties as assigned to support consistent and effective court operations.

This position does not supervise other employees provide legal advice or perform the duties of a paralegal or law clerk. Employees may be assigned responsibilities across multiple court divisions and perform additional duties based on operational needs.

Work Environment

This is a full-time permanent onsite position located in Bennington Vermont. The role requires sustained attention to detail extended use of technology and the ability to remain composed and professional in a fast-paced setting.

Scheduled hours of work generally follow public court hours; however assignments may occasionally extend beyond those hours based on operational needs. Occasional travel to other courts within the State of Vermont may be required with travel reimbursed according to State policies.

The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 21 with a step 1 starting rate of $25.08 per hour.

The Vermont Judiciary is dedicated to ensuring equal access to justice supporting fair and timely case resolution and maintaining a respectful inclusive and professional environment for all court users and employees. We value integrity accountability and excellence in public service. The Judiciary is an equal opportunity employer.

Job Code # 26041

To view the full Position Classification Details visit: Job Description Judicial Assistant

Required Experience:

Junior IC