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IT Policy and Planning Coordinator Journey Level

State Of Washington

Job Location:

Tumwater, WA - USA

Yearly Salary: USD 74268 - 99924

Posted: 25 October 2026 (17 hours ago)

Application Deadline: 22 January 2027

Vacancies: 1 Vacancy

Job Summary

Description

Do you have a talent for bringing order to policies portfolios and priorities so that leaders can make confident decisions Are you energized by turning complex information into clear structures that guide teams toward successful outcomes And does helping to ensure that the Department of Retirement Systems IT investments are well governed and aligned with strategic priorities sound exciting to you If so then theIT Policy and Planning Coordinatorrole may be your perfect next move!

Applications received for this job opportunity will be reviewed immediately so your prompt response is encouraged.

The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.

This recruitment will be open until filled.

Duties

As the IT Policy & Planning Coordinator on the Strategic Management team within the Information Services Division (ISD) you will help ensure DRSs IT investments policies and portfolio are well governed documented and aligned with agency strategic priorities. You will develop and facilitate processes that keep IT policies standards and guidelines current maintain the IT portfolio and keep it aligned with the agencys enterprise portfolio and provide the data dashboards and reporting that leadership relies on to make informed decisions. You will also lead IT audit and compliance activities for the division and serve as ISDs liaison on the Knowledge Management System (KMS) governance team.

Some of What Youll Do Includes:

Developing and facilitating processes to monitor update and revise ISD IT policies standards and guidelines including coordinating review cycles with policy owners and stakeholders.
Maintaining the IT portfolio and its monitoring and reporting processes including tracking and reporting on status resourcing and risk;
Ensuring work planned within ISD is captured in and reconciled against the agencys enterprise portfolio.
Assisting with ISD business demand governance including the intake analysis and prioritization of system enhancement requests and other IT business demand.
Assisting with the development and reporting of key performance indicators (KPIs) that measure IT portfolio and service effectiveness
Developing and managing dashboards that monitor and communicate the status of the IT strategic plan and ISD technical planning efforts.
Leading IT audit facilitation and compliance management activities including coordinating with internal and external auditors and tracking corrective actions to resolution.
Serving as ISDs liaison on the KMS governance team and leading the development and upkeep of ISD business processes in the KMS.

Telework Details:After successful completion of the review period and effectively demonstrating the ability to perform work independently you may be eligible to telework several days in the average week at the discretion of the Appointing Authority and with a telework agreement in place.The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live in Washington state within a reasonable commuting distance to the DRS building in Tumwater WA and must be willing to adjust your telework schedule to attend mandatory meetings trainings etc. at the DRS facility.

Qualifications

What were looking for (required qualifications):Experience for qualifications can be gained through various combinations of professional employment education and volunteer/personal experience.

Progressive professional experience in policy planning portfolio management and project coordinationwithin an information technology environment or a related IT functional area.

This is typically gained through six (6) years of full-time experience;a bachelors degree oran associates degree in information systems (or management information systems) cybersecurity management and policy public administration or public policy business administration project management business/data analytics or a related IT functional areacan substitute for up to three (3) years of the six (6) years of required experience.(i.e. 3 years for a qualifying bachelors degree or 2 years for qualifying associates).
Working knowledge of IT portfolio policy and governance concepts.

Preference may be granted to candidates who have:

Experience developing reviewing or maintaining IT policies standards and guidelines including coordinating review cycles with stakeholders.
Experience maintaining an IT or project portfolio and producing status resourcing and risk reporting.
Experience developing key performance indicators (KPIs) and building dashboards for both technical and business audiences.
Experience facilitating IT audits or compliance activities including tracking corrective actions to resolution.
Experience documenting business processes in a knowledge management system.
Familiarity with WaTech policies and Washington State IT standards.

In addition all qualified candidates should have demonstrated proficiency in the following competencies:

Analysis - Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues evaluate options form accurate conclusions and make recommendations/decisions.

Planning - Accurately scopes and estimates the length and difficulty of tasks and projects. Identifies clear goals objectives and outcomes. Breaks down work into process steps; develops schedules and assignments and anticipates and adjusts for problems and roadblocks. Measures performance against goals and evaluates results.

Attention to Detail - Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency.

Facilitating Others - Effectively organizes coordinates and leads small groups and/or projects to accomplish specific goals. Manages change by providing the needed structure and environment for interactions to be effective. Is an effective communications link and reliable source of information for others.

Communication - Effectively conveys information in writing and through the spoken word using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.

Judgment - Displays balanced thinking that combines data-based analysis experience and perspective while also considering decision impacts. Effectively weighs alternatives and makes decisions that incorporate facts opinions and other relevant information.

Accountability- Understands the link between job responsibilities and organizational goals. Manages their own performance to meet expectations and achieve expected results. Holds self accountable for decisions actions and behavior.

Meeting the Needs of Others - Demonstrates empathy flexibility and responsiveness when interacting with customers colleagues and community members. Understands that others have varied needs and perspectives and adapts communication and actions accordingly. Builds relationships and collaborates to increase access opportunity and positive outcomes for all. Balances and considers all parties needs when developing solutions ensuring equity respect and service excellence in every interaction.

Learning and Growth - Demonstrates a growth mindset by actively seeking opportunities to learn improve and expand capabilities. Displays curiosity about new ideas and perspectives and an openness to innovation change and feedback. Takes responsibility for personal learning by identifying and communicating needs and challenges and applying new knowledge to navigate systems tools and processes. Reflects on experiences to identify strengths and areas for improvement using learning to make government programs and processes more efficient and effective in serving the people of Washington.

Supplemental Information

Be sure to read this entire section We promise itll be helpful!

Be sure to complete all sections of the on-line applicationand answer all supplemental questions.The work history section of the on-line application should be completed fully. Application fields that say see resume/attachment will not be considered.

To be considered for this position please attach the following to your online application:

A cover letterdescribing why you are interested in this role and how your knowledge skills and abilities align with the job duties and qualifications of this position.
A chronological resumeoutlining your experience to-date. Please keep in mind that professional or verifiable volunteer experience may be relevant.

References Personnel File Review and Background Checks

DRS requires at least twoprofessional references including aprofessional reference from your current or most recent supervisor.
If you are a current or recent state employee we will also review your personnel file as part of our selection process;
Final job offers will be contingent upon completion of a background check that includes a criminal record review.

Work Authorization

Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
DRS does not use E-Verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information please visit .
Persons legally authorized to work in the U.S. under federal law including Deferred Action for Childhood Arrivals recipients are eligible for employment unless prohibited by other state or federal law.

Certified Candidate Pool

This recruitment may be used to fill similar future vacancies for up to sixty (60) days.

Why Work for DRSAt DRS we are one team. We administer eight public retirement systems 15 retirement plans and the Deferred Compensation Program and we serve over 930000 current and former public employees in Washington. Our customers include fire fighters teachers and school employees state and local government employees and public safety and law enforcement officers.

Regardless of what our specific duties may be we are all dedicated to one purpose: ensuring our members have the information tools expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers expectations. All DRS leaders are focused on providing the coaching mentoring resources and support that team members need to be successful.

DRS offers a generous benefits package that includes membership in the Public Employees Retirement System health dental and vision coverage and participation in the Deferred Compensation Program. Also as a public service employee you may also be eligible for student loan forgiveness.(See the Benefits tab at the top of this post for more information).

Other perks include: