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Inventory Warranty Accounting Coordinator
Job Location:
Job Location:
Hicksville, OH - USA
Hourly Salary:
USD 27 - 32
Hourly Salary:
Posted:
23 September 2026 (30+ days ago)
Posted:
Application Deadline:
24 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Benefits:
- Paid time off
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
RD Appliance Service Corp. is a family owned and operated business serving Long Island since 1963. We are seeking an organized detailed oriented person experienced in AR AP and other office administration duties to join our team.
We set the standards for professionalism and expertise in our industry and strive to provide the highest quality appliance service in our area. We service most brands of appliances but primarily focus on high end brands along with a growing commercial division. The expectations are high for our employees but we go out of our way to provide a positive work culture and an environment that is friendly and upbeat. Exemplifying our code of values you show respect and courtesy to all customers and employees. The core values of our company are Honesty Integrity Professionalism Technical Expertise and Mutual Respect.
Parts ordering and receiving
Order technician-identified parts confirm availability and track shipments backorders and delivery issues. Keep related job and purchase-order records current. Receive and record parts verify quantities and condition and identify the associated job or inventory location. Match purchase orders receiving records and vendor invoices. Investigate missing items incorrect quantities pricing differences and duplicate charges.
Parts returns and vendor credits
Obtain return authorizations prepare and ship eligible returns and track return deadlines and proof of vendor receipt of returned parts and follow up until the correct credit is issued. Match credits to the original purchase and return record and apply credits appropriately and resolve missing or incorrect credits.
Warranty claims and payments
Prepare and submit manufacturer warranty claims with the required job information and supporting documentation. Monitor claim status correct rejected claims and follow up on unpaid claims discrepancies and short payments. Apply warranty payments to the correct jobs and claims reconcile remittance details and maintain accurate outstanding balances.
In house inventory
Establish and maintain an organized inventory list and storage locations including the initial setup. Record receipts usage and returns to stock; perform periodic counts; investigate differences; and flag replenishment needs.
Accounts payable
Enter and organize vendor bills reconcile vendor statements and track due dates and outstanding balances. Prepare vendor payments for owner approval apply available credits record approved payments and resolve billing questions.
Accounts receivable and payment review
Prepare and submit non-warranty invoices and required supporting documents to customers commercial accounts and applicable payment portals. Monitor unpaid balances follow up on overdue invoices resolve payment discrepancies and escalate disputes or proposed write-offs. Review AI-generated reconciliation of non-warranty payments and deposits investigate exceptions and verify that payments are applied to the correct accounts.
Payroll preparation
Collect and review time records commission calculations and other authorized payroll adjustments. Resolve missing or inconsistent information. Prepare payroll for owner approval submit approved payroll information to the payroll provider and maintain supporting records.
Vendor portals and insurance documents
Set up and maintain vendor and customer portal accounts update required business information upload documents and follow up on access or submission issues. Request certificates of insurance from the insurance provider email or upload them as required and track renewals and outstanding requests.
Reporting and accounting support
Maintain organized records in ServiceTitan QuickBooks and supporting systems including classifying non-standard transactions in QBO. Provide the CPA with complete documentation and resolve transaction questions. Keep the owner informed of overdue receivables outstanding warranty claims missing credits invoice discrepancies and upcoming payment requirements.
Works alongside: Office Manager
Reports to: President
Works alongside: Office Manager
Reports to: President
- Required Qualifications
- At least two years of relevant experience in accounting support bookkeeping parts administration or a similar administrative role.
- Working knowledge of accounts payable and accounts receivable including processing invoices applying payments tracking credits and following up on outstanding balances.
- Ability to compare purchase orders receiving records invoices and payments; identify discrepancies; and follow through until they are resolved.
- Experience using accounting or business-management software and the ability to learn new systems and online portals.
- Proficiency with spreadsheets including basic formulas sorting filtering and maintaining accurate tracking records.
- Strong organizational skills and attention to detail with the ability to manage recurring deadlines and multiple outstanding tasks.
- Professional written and verbal communication skills when working with customers vendors manufacturers and coworkers.
- Ability to work independently document progress and recognize when an issue requires management involvement.
- Sound judgment and discretion when handling payroll employee information and company financial records.
- At least two years of relevant experience in accounting support bookkeeping parts administration or a similar administrative role.
- Preferred Qualifications
- Experience with ServiceTitan particularly purchase orders inventory invoices payments and reporting.
- Familiarity with home-services businesses including how service calls technician assignments parts ordering repairs and billing connect.
- Experience in appliance repair HVAC plumbing electrical or a related service industry.
- Experience ordering parts tracking backorders processing returns and obtaining vendor credits.
- Experience submitting manufacturer warranty claims correcting rejected claims and reconciling warranty payments.
- Working knowledge of QuickBooks Online.
- Experience preparing payroll reviewing time records and calculating commissions; familiarity with ADP TotalSource or Workforce Now.
- Experience maintaining inventory records and performing physical inventory counts.
- Familiarity with vendor onboarding customer payment portals and requesting or tracking certificates of insurance.
- Comfort using automation and AI-assisted tools while independently checking results and resolving exceptions.
- Experience with ServiceTitan particularly purchase orders inventory invoices payments and reporting.
- A college degree or accounting certification is not required. Relevant experience accuracy organization and consistent follow-through are the primary qualifications.
Benefits:
- Paid vacation sick and personal time
- Health & Dental Insurance
- 10 paid holidays
- 401K
Hours:
- Monday - Friday
- 8 am - 4:30 pm
Compensation: $27.00 - $32.00 per hour
RD Appliance Service Corp. is family owned and operated since 1963. We strive to be the most professional service company in our area by focusing on providing honest and accurate assessment and diagnosis of customer equipment while also respecting the customers home and time.
This business is independently owned and operated. Your application will go directly to the independent business and all hiring decisions will be made by the management of said business. All inquiries about employment at this location should be made directly to the location and not to the United Appliance Servicers Association.
Required Experience:
IC
About Company
View Open Positions As an appliance repair technician, you’ll work with anything from dishwashers to microwaves to dryers. In other words, you’ll need to be fairly knowledgeable about large appliances, portable appliances, mechanical work, as well as electrical work. You’ll deal with ... View more
