Integration Project Coordinator

Position Summary
The Integration Project Coordinator is responsible for coordinating facility services utilities vendor relationships permitting equipment procurement and maintenance support for new site openings acquisitions remodels and existing operations. This role serves as the central point of coordination between Operations Maintenance Construction Vendors and Government Agencies to ensure projects are completed on time within budget and in compliance with company standards.

Essential Duties and Responsibilities

Project Coordination
Coordinate all activities related to new site openings (NSOs) acquisitions remodels and existing site improvements.
Manage project timelines and ensure critical milestones are achieved.
Update and maintain NSO schedules team sheets and project tracking documentation.
Coordinate Coming Soon signage and other site readiness requirements.
Utility Coordination
Coordinate new electrical service installations with utility providers.
Coordinate new water service installations and activation.
Track utility project progress and resolve service-related issues.
Facilities & Vendor Management
Coordinate trash collection dumpsters and temporary waste containers.
Manage pest control services for all locations.
Coordinate locksmith services for acquisitions and new locations.
Schedule storage containers and temporary site equipment as needed.
Coordinate building vinyl installations for acquisitions and remodels.
Maintenance & Asset Management
Oversee property damage claims and coordinate repairs.
Manage MaintainX tagged tickets and ensure timely follow-up.
Track building warranties and coordinate warranty repairs.
Coordinate loop installations and repairs as required.
Equipment & Procurement
Coordinate procurement and installation of:

1. Compressors

2. Washers

3. Flags

4. Building vinyl

5. Other operational equipment as assigned

Manage towel orders and inventory replenishment for all sites.
Regulatory Compliance
Coordinate and maintain:

1. Alarm permits

2. Sound and noise permits

3. RPZ (Backflow Prevention) inspections

4. Fire extinguisher inspections

Ensure all permits inspections and compliance requirements remain current.

Communication & Collaboration
Serve as the primary liaison between Operations Maintenance Vendors Contractors Utility Companies and Government Agencies.
Provide regular project status updates to leadership.
Identify potential project risks and develop solutions to minimize delays.
Maintain accurate documentation and project records.

Qualifications Associates degree preferred; equivalent work experience accepted.
3 years of project coordination facilities management construction administration or operations support experience.
Experience coordinating multiple vendors and contractors simultaneously.
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Ability to prioritize multiple projects in a fast-paced environment.
Proficient in Microsoft Office Suite especially Excel and Outlook.
Experience with CMMS systems such as MaintainX is preferred.
Core Competencies Project Management
Vendor Management
Facilities Coordination