Human Resources Technician

THERE ARE CURRENTLY TWO PART-TIME (.50 FTE) POSITIONS VACANT. DO NOT APPLY IF YOU CANNOT WORK PART-TIME. ONE POSITION REPORTS TO THE PERSONNEL COMMISSION AND ONE POSITION REPORTS TO THE HUMAN RESOURCES DEPARTMENT.

BASIC FUNCTION:

Under the direction of an assigned supervisor perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; participate in the recruitment screening and processing of new personnel; provide information and assistance to employees job applicants and the general public regarding personnel functions policies and procedures; prepare and maintain a variety of manual and automated personnel files records and reports.

REPRESENTATIVE DUTIES:

Distinguishing Characteristics:
The Human Resources Technician working for the Personnel Commission performs a variety of duties in support of the Merit System such as recruitment testing and staffing.

ESSENTIAL DUTIES:
Perform a variety of technical duties in support of classified and/or certificated human resources operations and activities; resolve personnel-related issues and concerns with discretion and confidentiality; refer more difficult or sensitive issues to supervisor as needed

Participate in the recruitment screening testing and processing of new personnel according to established procedures; collect and process various employment forms and applications; arrange interview panels and testing activities; arrange and follow-up for clearance on fingerprints; forward new employee information to appropriate departments

Serve as an informational resource to employees job applicants and the general public; respond to inquiries and provide information regarding job openings and personnel functions policies and procedures; distribute and assist applicants with completing required forms and applications; provide employment verifications; receive and respond to telephone calls and e-mails as appropriate

Input a variety of employee information and other personnel data into assigned computer system; maintain automated employee records and files; generate a variety of computerized lists and reports; ensure accuracy of input and output data


Establish and maintain a variety of personnel files and records according to established policies and procedures; update records and files with employee information position control number job location job assignment payroll information sick and vacation leaves and other related information; prepare documents for Board approval

Prepare and distribute announcements for job openings; place advertisements in various media; review applications for minimum qualifications and completeness; verify background information; notify candidates of testing and interviewing activities; compile and prepare interview packets; assure compliance with State and federal rules and regulations

Provide information to new employees regarding vacation days sick leave days TB clearance benefits and District rules and regulations; determine proper salary placement; monitor employee longevity and notify appropriate personnel of changes in salary step progression and benefits eligibility

Utilize the computer and web-based substitute system as appropriate; locate and arrange for substitutes including long-term substitutes limited term an provisional employees to cover employee absences or short term needs; assist District staff with securing substitute limited term or provisional employees; input and maintain substitute limited term and provisional employee records; process substitute limited term and provisional employee applications and assist with hiring substitute limited term and provisional staff; troubleshoot system software problems as needed; train others in the proper use of the system

Organize and coordinate the screening testing scoring data collection and processing of classified and/or certificated applicants according to established Education Code Merit Rules and human resources procedures; perform compliance tracking and reporting of classified provisional and limited-term vacancies; report discrepancies and compliance tracking discrepancies to designated administrator

Process State disability and paid family leave claim forms; respond to inquiries from State of California examiners

Input and track employee information in designated database/system; identify leave status; monitor leave dates and contact site supervisors to assure employees returned as scheduled; notify site supervisors of changes regarding duration of employees leave of absence; process and file absence certificates; enter and monitor accrual of sick leave personal leave vacation and personal necessity leaves according to established time lines and guidelines

Operate a variety of office equipment including a calculator copier fax machine computer and assigned software

Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns; serve as an informational resource for employees regarding leave

Compose a variety of correspondence including inter-office communications lists notices forms letters memoranda and other materials; disseminate bulk mailings as requested

Perform variety of clerical duties related to assigned activities such as answering phones greeting visitors and duplicating materials as assigned


OTHER DUTIES:
Perform related duties as assigned

KNOWLEDGE OF:
Human resources office functions practices and procedures
Practices and procedures related to classified and/or certificated personnel
District contracts and bargaining units
Applicable laws codes regulations policies and procedures related to assigned human resources activities
Operations policies and objectives relating to human resources activities
Record-keeping and report preparation techniques
Correct English usage grammar spelling punctuation and vocabulary
Telephone techniques and etiquette
Modern office procedures and record-keeping techniques
Oral and written communication skills
Interpersonal skills using tact patience and professionalism
Operation of a computer and assigned software
Technical aspects of field of specialty
Data entry and retrieval techniques
Mathematical computations

ABILITY TO:
Perform a variety of technical duties in support of human resources operations and activities
Participate in the recruitment screening and processing of new personnel
Provide information and assistance to employees job applicants and the general public regarding personnel functions policies and procedures
Prepare and maintain a variety of manual and automated personnel files records and reports
Prepare announcements for job openings and place advertisements
Interpret apply and explain rules regulations policies and procedures
Distribute screen and process employment applications and other personnel-related documents
Maintain confidentiality of sensitive and privileged information
Compose correspondence and written materials independently
Keyboard or input data at an acceptable rate of speed
Understand and follow oral and written instructions
Operate a variety of office equipment including a computer and assigned software
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Meet schedules and time lines
Complete work with many interruptions
Determine appropriate action within clearly defined guidelines
Make mathematical computations with speed and accuracy

Any combination equivalent to: graduation from high school supplemented by college level course work in human resources or related field and three years increasingly responsible administrative experience in a human resources office.

ENVIRONMENT:
Office environment
Constant interruptions
Interactions with dissatisfied hostile and irate individuals

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Sitting or standing for extended periods of time
Seeing to read a variety of materials
Bending at the waist or kneeling to file and retrieve materials

EXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.

The testing process may consist of a written exam an oral exam a performance exam a structured interview (SI) a qualification appraisal interview (QAI) an evaluation of training & experience/education (T&E) and/or any combination thereof.

All tests will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment.

The testing process consists of a minimum of two examination processes

EXAMINATION WEIGHT:

FIRST EXAMINATION: 50%

SECOND EXAMINATION: 50%

OTHER: Proof of identification for completion of Form I-9 Employment Eligibility Verification must be submitted at the time of processing for employment.

SALARIES: All salaries as stated are based on present information and are subject to change. The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy:

The Berkeley Unified School District is committed to providing equal opportunity for all individuals in district programs and activities. Accordingly BUSD programs and activities shall be free from discrimination harassment intimidation and bullying based on actual or perceived ancestry age color disability gender gender identity gender expression nationality race or ethnicity religion sex sexual orientation or association with a person or group with one or more of these actual or perceived characteristics. The Board shall promote programs that ensure that discriminatory practices are eliminated in all district activities. (Board Policy 0410 Board Policy 1311 Board Policy 4030 Board Policy 5145.3 Board Policy 5145.7)

The Board also prohibits retaliation against any district employee or job applicant who complains testifies or in any way participates in the districts complaint procedures instituted pursuant to this policy. (Board Policy 4030)

Complaint forms are available at school sites and on the district webpage at inquiries or concerns regarding BUSD nondiscrimination policy 5145.3 or the filing of discrimination complaints please contact:

Jasmina Viteskic Title IX Coordinator/Compliance Officer

2020 Bonar Street Room 116 Berkeley CA 94702

Phone: 510.486.9338 Email:

More information is available at Experience:

IC