Human Resources Specialist

Salary Range: $19.52/hour - $31.43/hour Salary Grade: 11 FLSA: Nonexempt

Purpose of Classification:

The purpose of this classification is to provide administrative support for the daily operations in an assigned area of the Human Resources Department.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar related or a logical assignment for this classification. Other duties may be required and assigned.

Performs customer service functions; provides information and assistance regarding department services forms or other issues; responds to routine questions complaints or requests for service; and initiates problem resolution.

Enters data into computer systems; gathers logs tracks or maintains records regarding department activities; compiles data for further processing or to prepare department reports; and files maintains and stores electronic and hardcopy records.

Maintains calendar for assigned area; schedules appointments meetings training or other activities and events; reserves and maintains meeting training and conference room aesthetics etc.; and updates calendar on a regularly basis and notifies appropriate parties of changes.

Assists with planning and coordinating special events/projects; maintains department supplies and facilities; ensures appropriate inventory available for projects and routine functions; assists with troubleshooting equipment; processes employee identification badges; and serves as backup to HR receptionist.

Registers participants for training programs; verifies forms for completeness and accuracy; creates and maintains class and participation logs; and collects and analyzes related data and information.

Enters and verifies new hire and personnel changes in HRIS and forwards paperwork to payroll and reviews sorts and files related documents.

Processes employee requests for appeal hearings and assigns hearing officers; prepares and distributes related documents; attends and records hearings; keeps comprehensive record of hearing activities including witnesses and exhibits; and maintains related documentation.

Processes and pays invoices; enters departmental time and leave in time-keeping systems; coordinates unemployment claims; and requests temporary personnel for departments.

Maintains file system of a variety of confidential files/records and information; prepares files organizes documentation and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; and complies with mandated records retention schedule.

Researches compiles and/or monitors administrative statistical data or other metrics pertaining to department operations; summarizes and performs routine data analysis and prepares reports and open records requests; and researches department files database records internet sites hardcopy materials or other sources as needed.

Operates a personal computer to enter retrieve review or modify data spreadsheet database presentation internet e-mail or other software: and operates general office or other equipment as necessary to complete essential functions.

Maintains confidentiality in performing job responsibilities.

Minimum Qualifications:

Associates degree in Human Resources Administrative Services Business Technology or related field; one year of experience in clerical support or customer service in a human resources environment; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this job.

Specific License Certifications: None.