Human Resources Assistant

Success in this Human Resources Assistant role requires strong organizational skills attention to detail and the ability to handle sensitive information professionally. The ideal candidate is customer-service driven proactive and comfortable working in a structured on-site environment. This role offers hands-on exposure to HR operations compliance onboarding and employee relations support within a growing organization.

What Youll Do:

• Serve as the primary point of contact for the HR office; greet Team Members and visitors and respond to inquiries or route to appropriate departments (Benefits Payroll etc.).
• Maintain HR office supplies forms inventory and labor law posters.
• Maintain accurate electronic and paper personnel records including I-9 documentation and compliance tracking.
• Organize and retrieve HR documents for audits employee relations and legal requests.
• Verify completion of required Team Member acknowledgements and documentation.
• Provide timekeeping support using HRIS systems (ADP preferred).
• Support onboarding processes including workspace setup system access and documentation.
• Maintain HR shared drive/network folders and ensure document accuracy.
• Keep HR office organized and operationally efficient.
• Draft and distribute internal communications notices and HR correspondence.
• Assist with document mailings for current and former Team Members.
• Review code and submit invoices and maintain expense documentation.
• Assist with Benefits meetings Team Member engagement activities and HR events.
• Coordinate travel arrangements for HR leadership as needed.
• Support HR reporting presentations audits and documentation.
• Provide administrative support to HR leadership and special projects.
• Perform additional duties as assigned.

Qualifications :

Experience

• 12 years of experience in administrative or entry-level HR roles.
• Experience supporting office or departmental operations.
• Experience with HRIS systems (ADP preferred).
• Experience with document management systems (ImageQuest preferred).

Education

• Associates degree in Business Administration Human Resources or related field preferred.

Skills

• Strong confidentiality and professionalism handling sensitive HR data.
• Excellent organization prioritization and time management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work effectively with Team Members and leadership.
• Proficiency in Microsoft Office (Word Excel Outlook).
• Bilingual English/Spanish is a plus.

Additional Information :

Why Westgate  

• Comprehensive Health Benefits Medical Dental and Vision Coverage
• Paid Time Off Vacation Sick and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay Access Your Earnings When You Need Them
• Family-Focused Benefits Pregnancy Parental Leave and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) Support When You Need It Most
• Life Disability Accident Critical Illness and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program Exclusive Discounts on Hotels Cruises Resorts Restaurants Entertainment and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship  Up to $40000 for Team Members Dependents
• Career Growth and Advancement Opportunities
• Community Involvement Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility duty or qualification required. Duties responsibilities and activities may change at any time with or without notice.

Remote Work :

No

Employment Type :

Full-time