Human Resource Specialist

Na Aliʻi is seeking a Human Resources (HR) Specialist to support the Human Resources Manager (HRM) team in administering employee relations documentation compliance training and HR operational processes. This position plays a critical role in ensuring employee relations matters are appropriately documented HR processes are consistently followed and records are maintained in accordance with company policies and legal requirements.

The HR Specialist serves as a key administrative and operational partner to the HRM team by coordinating employee relations activities documenting meetings and interviews maintaining case files supporting workplace investigations and assisting with training initiatives. The ideal candidate is highly organized detail-oriented professional and able to manage sensitive and confidential information with discretion.

This is a growth-oriented HR Specialist role with a strong employee relations foundation plus exposure to benefits administration HR systems offboarding and full employee lifecycle administration.

The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time.

• Support HR Managers with employee relations matters performance discussions workplace concerns and conflict resolution efforts.
• Attend employee meetings interviews and investigations to document discussions and maintain accurate objective records.
• Prepare detailed notes summaries correspondence and supporting documentation.
• Maintain employee relations case files and ensure records are properly organized retained and secured.
• Track action items and follow-up activities to ensure timely completion and compliance with established processes.
• Monitor HR processes to ensure consistency compliance and adherence to company policies and documentation standards.

Investigation Support

• Assist HR Managers with workplace investigations involving policy violations misconduct harassment discrimination retaliation and other employee concerns.
• Coordinate interviews gather documentation organize evidence and maintain investigation files.
• Participate in interviews as a note-taker and documentation specialist.
• Assist with preparing investigation summaries reports and supporting documentation.
• Ensure investigation documentation is complete accurate confidential and maintained in accordance with company requirements.

HR Operations Benefits Support & Employee Lifecyle Administration

• Assist with the development coordination and delivery of training programs job aids and HR resources.
• Assist with audits process improvement initiatives and special projects.
• Perform other duties as assigned.

To succeed in this role were looking for the following attributes:

Technical Knowledge

• Working knowledge of HR principles employee relations practices and employment law.
• Understanding of workplace investigation processes documentation standards and confidentiality requirements.
• Familiarity with HRIS systems electronic records management and reporting tools.
• Ability to manage sensitive situations with professionalism discretion and sound judgment.
• Experience using AI-enabled tools and technology to improve efficiency documentation and process management.

Analytical Skills

• Ability to organize review and synthesize information from multiple sources.
• Strong attention to detail and documentation accuracy.
• Ability to identify trends process gaps and areas for improvement.
• Strong problem-solving critical thinking and organizational skills.

Communication Skills

• Excellent written communication and documentation skills.
• Ability to take detailed accurate and objective notes during employee meetings interviews and investigations.
• Ability to communicate professionally and effectively with employees managers and leadership.
• Ability to prepare clear summaries reports and correspondence.

Interpersonal Effectiveness

• High degree of discretion professionalism and confidentiality.
• Ability to maintain neutrality and objectivity when handling sensitive matters.
• Strong customer service and relationship-building skills.
• Ability to manage competing priorities in a fast-paced environment.
• Proficient with Microsoft Office Suite ADP Mitra Tech Cornerstone or related software.

Education and Experience: The desired and required education and experience are outlined below:

• Bachelors degree in human resource management business administration or related field or equivalent combination of education training and experience
• Three plus years of progressive HR experience including direct employee relations workplace investigation experience HR compliance benefits administration or related HR functions preferred.
• Demonstrated experience conducting workplace investigations and preparing formal written findings.
• Knowledge of federal and state employment laws is preferred.
• PHR SHRM-SCP or other relevant HR certifications preferred but not required.

Clearance:An active Secret security clearance is preferred but not required. Must be a U.S. citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands wrists and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors including but not limited to the individuals particular combination of education knowledge skills competencies and experience as well as contract-specific affordability organizational requirements and position location. The projected compensation range for this position is $70000.00 to $80000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.