HR Assistant

Department: Human ResourcesFLSA Status: Non-ExemptJob Status: Part Time/30 hours per weekGrade/Level: ClassifiedPositions Supervised: N/AAmount of Travel Required: As NeededWork Schedule: Monday-Thursday 8am 6pm Friday 8am-12pm fulfilling 30 hours per week or as assigned by the supervisorContract Length: N/A PURPOSE:The Human Resources Assistant serves as the initial point of information for staff. Duties will include document management and miscellaneous reporting functions for the college ensuring efficient and effective service to the faculty staff and students in all such related activities. They will assist the Department of Human Resources as OF JOB DUTIES:Assist with HR operations including supporting the Director of HR in recruitment onboarding and providing support to employee inquiries Manages compliance with all Federal/State regulations regarding hiring and onboarding processes such as performing background screenings I-9 completion and management E-Verify checks and new hire VOEs and Service Record requestsUpdate and issue quarterly Human Resources Department NewsletterAssists with employee related events such as annual holiday lunch and service award presentationsAssists and coordinates with the Director of Institutional Effectiveness to ensure all transcripts are filled and posted for XITRICS reporting Maintain confidentiality of all payroll benefits personnel and employment informationCoordinate ordering supplies creating purchase orders and submit receipts for payment for all Human Resource Department purchasing needsOrganizes scans and uploads personnel files and HR documentation Provide support for HR projects and initiatives as assigned including reviewing payroll reports for accuracyPerform other duties as assigned by supervisorPOSITION CHARACTERISTICS:Ability to work effectively and efficiently in a complex fast-paced environment with the requirement to manage multiple projectsMaintains accuracy consistency and confidentiality with strong attention to detail and productivity for efficiently processing scanning and organizing high volumes of documentsDetail-orientedProficient in computer skillsSoftware knowledge Outlook Excel Word and PowerPointWorks independently but also able to work as a teamWorks closely and cooperatively with faculty and staffAbility to maintain confidentiality and handle sensitive informationStrong communication interpersonal and organizational skills are requiredStrategic creative and highly analyticalMINIMUM QUALIFICATIONS:Associates Degree in Human Resources or related field preferredMinimum of 3 years of experience in a fast-paced high-volume clerical role preferably in Human ResourcesAbility to communicate effectively both orally and written is requiredREPORTING RELATIONSHIPS:The Human Resources Specialists will report to the Director of Human DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Frequent sitting and standing; occasional bending/stooping pushing/pulling and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds); occasional moderate lifting and carrying (15-50 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Required Experience:

Junior IC