HOA Administrative Coordinator | Growth into Management

Association Administrator / Associate Business Manager

Pay: $27-$30 per hour
Location: Portland OR 97224
Work Setting: In Office

About the Position

AMS is looking for an organized dependable person to join our team and support the management of community associations.

This position is a good fit for someone with a strong administrative background who enjoys working with people keeping things organized and solving problems. Youll start by providing administrative support to our association management team while learning the ins and outs of HOA management.

As you become comfortable in the role and consistently meet expectations youll gradually take on more Associate Business Manager responsibilities. The goal is to help you build your knowledge and experience so you can take on additional responsibility as youre ready.

This is an in office position with regular business hours. Some board meetings property visits and other activities may take place outside the office as needed.

What Youll Do

Provide administrative support to the association management team and help keep daily operations running smoothly.

Communicate with homeowners board members vendors and team members by phone email and in person.

Maintain association records board rosters community websites forms and other documents.

Prepare and proofread correspondence newsletters meeting agendas minutes reports notices and other communications.

Assist with architectural review requests violation notices and follow up on outstanding items.

Schedule meetings coordinate vendors collect bids and help track maintenance requests and work orders.

Process approved invoices and maintain accurate records.

Help coordinate board meetings annual meetings property visits and maintenance walks.

Keep track of assignments deadlines and ongoing projects and provide updates to managers.

As you grow into the Associate Business Manager responsibilities assist with tasks such as annual budgets site inspections compliance visits and homeowner account collections.

Participate in after hours emergency coverage and on call phone rotation as responsibilities expand.

What Were Looking For

3 to 5 years of progressively responsible administrative experience with increasing responsibility for coordinating tasks managing records supporting operations or handling projects.

Strong written and verbal communication skills including the ability to handle difficult conversations professionally.

Excellent organizational skills and the ability to manage multiple priorities deadlines and requests at once.

Comfortable using Microsoft Word Excel Outlook and other office software.

Strong attention to detail and the ability to maintain accurate records and follow through on assignments.

Someone who takes initiative works independently and keeps their manager informed of progress and any issues that come up.

A professional helpful approach when working with homeowners board members vendors and coworkers.

Willingness to learn HOA operations community governing documents and applicable procedures.

Accurate typing skills of at least 50 words per minute.

Valid drivers license reliable transportation and a satisfactory driving record.

HOA or property management experience is a plus but were also interested in candidates with a strong administrative background who are ready to learn and grow into a management role.

If youre organized enjoy working with people and are looking for an opportunity to build your career in community association management wed love to hear from you.

Required Experience:

IC