Grants Manager Strategic Resource Planning (2026-27)

Ref. PCN8620

Position must be posted for a minimum of 10 days.

BASIC FUNCTION: The Grants Manager position performs high-level professional work related to grant seeking grant administration and coordinating grant management activities. Grant administration activities may include any or all of the following: develop and catalog external resources in the areas of training grant funding sources and other grant related resources; provide assistance in determining grant eligibility; provide technical assistance and training to departments in grant writing preparation and management; develop and implement administrative procedures and controls for grant application process; facilitate interdepartmental coordination and communication on multi-departmental grant projects to ensure that grants are processed and administered in a timely manner and according to grant requirements; provide technical expertise in determining grant compliance requirements.

REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS:

• Responsible for the overall administration of the project and management of the grant award including all grant deliverables and reporting requirements.
• Develop and implement an effective project management tool for tracking grant deliverables.
• Manage the implementation of all required project activities.
• Ensure that all funded activities comply with grant award.
• Provide leadership in planning program activities and managing operations.
• Develop a plan for project sustainability after the grant funding ends.
• Provide or manage training and technical assistance to support project development sustainability and expansion.
• Manage all third-party agreements include Memoranda of Understanding (MOU) and Letters of Agreement.
• Ensure that all program requirements align with culturally and linguistically appropriate goals policies and applied standards.
• Describe and manage how the organization will collect manage and analyze project data.
• Create a clear plan for the oversight of grant funds and ensure grant activities comply with approved budget.
• Managing timelines matching funds and regulations and deliverables.
• Submit performance progress and financial reports periodically throughout the project period.
• Provide leadership to optimizing the grant administration process.
• Prepare and monitor budgets.
• Collaborate with fiscal to ensure real-time updates on grant budget expenses and timelines.
• Communicate with funder on a regular basis to provide progress reports and troubleshoot obstacles to effective grant administration.
• Seek and participate in training and technical assistance to support effective grant administration.
• Prepare grant proposals and renewals.
• Create a realistic performance management system and process that will effectively track performance outputs and outcomes.
• Manage evaluation of the performance outcomes.
• Recruit train and supervise grant funded staff in a manner that supports achievement of the stated performance outcomes according to timeline.
• Provide cross-training to department personnel.
• Perform related duties as assigned.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites relevant work experience ability to perform the essential functions reference checks effective interpersonal and communication skills demonstrated by interview performance and/or writing samples and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

• Grant application process and writing of applications
• Applicable federal state and District codes regulations policies and procedures governing work scope
• Methods to interpret apply and explain rules regulations policies and procedures related to work scope
• Planning organization and coordination needed for assigned program
• Diverse academic socio-economic cultural ethnic and disability backgrounds of District students
• Interpersonal skills using tact patience and courtesy
• Correct English usage grammar spelling and punctuation
• Implement plans and evaluate their outcomes
• Principles and practices of effective leadership
• Principles and practices of supervision and evaluation
• Various grant programs available to school districts
• Editing rules and guidelines
• Standard office practices procedures equipment and techniques
• Computer operation
• Microsoft Office Suite (Word Excel PowerPoint Outlook etc.) and database applications
• Contemporary writing styles
• Research methods and funding sources

ABILITY TO:

• Compose and appropriately format correspondence and reports
• Review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
• Work under pressure to meet deadlines for grant opportunities
• Take initiative and utilize innovative techniques and ingenuity in preparing grant applications
• Interact with various departments of the District
• Work flexible hours for research
• Travel when required for research and training
• Participate as a team player to coordinate grant projects
• Develop write and implement strategic plans and ability to provide necessary documentation to support grant requirements
• Model effective communication skills using tact patience and courtesy to understand and respond to the needs and expectations of team members and others
• Analyze interpret and communicate data
• Plan organize and complete work to meet established timelines and deadlines
• Analyze situations accurately and adopt effective course of action
• Manage multiple projects simultaneously
• Implement plans and evaluate their outcomes
• Prepare and deliver clear and concise presentations to a variety of audiences
• Read interpret and apply laws rules and regulations
• Supervise coach and evaluate the performance of assigned staff

PREREQUISITES:

• Masters degree in education social work public health or other related field
• 3 years grant management experience in an educational or nonprofit setting
• 3 years budget management experience
• Competency in project management
• Excellent writing and data management skills
• Valid California Drivers License if applicable

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting carrying pushing and pulling objects up to 30 pounds occasionally 30 pounds; bending and twisting at the waist reaching overhead above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read write and use the computer; hearing and speaking to exchange information in person or on the telephone and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program activity or in employment on the basis of actual or perceived race religion color national origin ancestry age marital status pregnancy physical or mental disability medical condition genetic information veteran status gender sex or sexual orientation.

Required Experience:

Manager