Grants Administrator I

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Grant Administrator Post Award under general supervision provides support for post-award sponsored research project administration. Establishes accounts in the A&M System accounting system. Reviews and interprets award terms and conditions cost sharing requirements award budget sponsor regulations deliverable requirements and System policies. Prepares award notices.

ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Monitors/Supervises the fiscal integrity of the general ledger accounts related to grants.
• Monitors/Supervises the reporting requirements for grants and contracts to ensure compliance with funding agency guidelines and facilitates the timely submission of all grant related requirements.
• Coordinates administrative and financial details with proposal administrators financial office researchers and other personnel with an emphasis on post-award administration of sponsored projects.
• Interprets/communicates award documents sponsor regulations federal and state laws/regulations System policies and member rules for/to researches and departmental staff.
• Contacts sponsors for revisions and approvals which include budget revisions compliance issues change of Principal Investigator time extensions additional funds requests etc.
• Prepares documentation and enters award terms and other financial information into the A&M System accounting and research administration systems which includes budget revenue billing requirements facilities and administrative cost distribution cost-sharing commitments indirect cost distribution compliance regulations and reporting requirements.
• Approves expenditures and disbursements of regulations to provide financial and regulatory guidance on non-standard or issues to researchers departments and administrative offices. Provides financial data as requested to researchers departments members sponsors and auditors. Monitors cost sharing committed to sponsor.
• Initiates financial close-out of sponsored research projects according to sponsor guidelines.
• Monitors and coordinates Time and Effort Reporting requirements and certification in accordance with the Code of Federal Regulations 2 CFR 200.430 and the A&M System policy and procedures.
• Coordinates the fiscal integrity of the general ledger accounts related to grants with the Grant Financial Accountant.
• Coordinates the reporting requirements for grants and contracts to ensure compliance with funding agency guidelines and facilitates the timely submission of all grant related requirements with the Grant Financial Accountant.
• Other duties as assigned

MINIMUM REQUIREMENTS:

• Education: Bachelors degree in a related field or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two (2) years of related experience. Knowledge of word processing and spreadsheet applications. Verbal and written communication skills. Organizational interpersonal problem-solving and proofreading skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

MBA; CRA certification; Higher education experience/Grant research experience

SUPERVISION OF OTHERS:

NA

WHY WORK AT EAST TEXAS A&M UNIVERSITY

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for masters and doctoral programs.
• Comprehensive benefits package including health dental vision life and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelors degree in criminal justice.
• Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook Twitter Instagram YouTube LinkedIn and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.