Grant Administrator, Department, Institute, School and Centers (DISC) Pre-Award

The Grant Administrator DISC Pre-Award supports departmental and institutional efforts in securing external funding for research training and creative activities. Rooted in an understanding of federal regulations governing sponsored projects other sponsor requirements and institutional compliance requirements the Grant Administrator serves as a primary liaison between principal investigators (PIs) and the institutional Pre-Award Services team. Under minimal oversight they provide expert guidance and act as a trusted advisor to PIs throughout the proposal development process ensuring all submissions comply with sponsor guidelines and institutional policies. This position also collaborates closely with other key institutional offices including the Pre-Award Services Team the DISC Post-Award Team and Faculty Affairs to maintain the offices reputation for providing exceptional partnership to our research community in grants management and to promote Brandeis Universitys core mission as a research institution.

• Supports a portfolio of sponsored projects proposals and ensures a high-quality product is delivered to the Pre-Award Services team for review and submission including assisting in the development preparation finalization and submission of the proposals.

• Obtains and reviews sponsor guidelines for all proposals; advises the PI on administrative requirements in preparing proposal submissions. Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency accuracy and completeness. Reviews proposals for consistency with sponsor guidelines on format compliance with the FOA font size and page limits narrative etc.

• Works closely with the PI to develop budgets and budget justification ensuring accuracy. Reviews budgets for consistency with sponsor requirements; monitors for compliance with agency and University guidelines; verifies all financial information including institutional salaries fringe indirect rates etc. for the project.

• Ensures all applications meet sponsor and institutional guidelines and deadlines including management of the Just-In-Time process.

• Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.

• Monitors and facilitates the proposal routing process in compliance with University procedures.

• Continues to develop in-depth and expansive knowledge of external sponsor regulations and requirements and stays fully abreast of all proposed changes in federal and state regulations and laws affecting sponsored programs including the Federal Acquisition Regulations the Code of Federal Regulations and state and institutional policies and reporting requirements to ensure continued compliance

• May contribute to the development of institutional policies and operational/administrative procedures in relevant areas and may provide guidance regarding the interpretation of regulations laws and policies to the research community.

• Builds effective relationships with key Brandeis stakeholders with tact and diplomacy.

• Supports the team by sharing knowledge on the grant administration process internal procedures and best practices.

• All other duties as assigned.

Job Requirements:

• Bachelors Degree required advanced degree preferred (MA/MS/JD/MBA/PhD)

• 2-4 years work-related experience

• Experience in a university setting and familiarity with the research administration function including sponsored projects administration and policy or a related field involving regulatory work and application preparation (i.e. banking science etc.).

• Understanding of Federal funding agencies and regulatory bodies and experience in developing approaches to emerging administrative and compliance requirements.

• Ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment.

• A collaborative and inclusive professional style ability to build strategic relationships with staff at all levels excellent organizational and communication skills (written verbal listening) ability to make strategic connections and the utmost respect for discretion confidentiality and professionalism.

• Ability and inclination to anticipate future opportunities and consequences.

• Resonance with the mission and goals of the Offices priorities

Skills & Knowledge:

• Legal regulatory scientific or social science background helpful

• Familiarity with research administration and compliance concepts and business processes as well as knowledge of a University setting including academic and central administrative functions

Dimensions & Scope:

• Expected to be a part of diverse teams requiring high degree of collaboration and inspiring confidence with team members.

The maximum salary for the position is $70000

This job is located in Waltham MA. While the flexibility of a hybrid schedule is available the ORA maintains a vibrant in-office work culture and working in the office with the team several days each week is required.

Per Brandeis Universitys policies the candidate must reside in a state in which Brandeis is registered to conduct business currently MA RI ME VT NH RI CT NY CA. Relocation assistance for this position is not available. All candidates must be authorized to work in the United States; sponsorship is not available for this position.

The Universitys pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position the candidates work experience and education/training internal peer equity and applicable legal requirements.

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race color ancestry religious creed gender identity and expression national or ethnic origin sex sexual orientation pregnancy age genetic information disability caste military or veteran status or any other category protected by law (also known as membership in a protected class).