Fleet Equipment Control Coordinator

Fisher Industries is a vertically integrated family of businesses that provides heavy civil construction and aggregate products across the United States. With over 70 years of experience the company specializes in highways bridges aggregates and large-scale infrastructure projects supported by in-house capabilities in drilling blasting crushing asphalt and concrete production. Fisher is committed to delivering innovative cost-effective solutions with an emphasis on safety and quality. As a proven industry leader Fisher Industries continues to grow while maintaining the integrity and values of a family-owned company. For additional information about our company visit our website at

POSITION SCOPE
The Fleet Equipment Control Coordinator is responsible for maintaining accurate equipment and inventory records within the Equipment Cost Management System (ECMS) ensuring timely equipment usage reporting meter entry work order administration equipment transfers and asset setup across multiple Fisher companies and divisions. This position serves as a critical support role for fleet operations by ensuring equipment data integrity accurate cost allocation and reporting for management decision-making.

PRIMARY DUTIES

Equipment Meter & Usage Management

Enter and maintain equipment meter readings for all assigned departments and companies.
Enter equipment usage information into ECMS in a timely and accurate manner.
Verify meter and usage information for completeness and accuracy before processing.
Enter and maintain meter readings for specialized fleet systems.
Monitor missing or inconsistent equipment data and coordinate corrections with field personnel.

Equipment Reporting & Data Processing

Run daily weekly and monthly Edit & Update processes after equipment usage has been entered.
Generate and distribute WEUR (Weekly Equipment Usage Reports) for all jobs departments and companies.
Create department-specific WEUR reports for designated operating divisions.
Review reports for accuracy and identify discrepancies requiring correction.
Maintain records and documentation supporting equipment utilization reporting.

Work Order Administration
Open equipment work orders as requested.
Establish and assign repair codes for maintenance and repair activities.
Ensure work order data is entered accurately and consistently.
Assist maintenance personnel with work order system administration and troubleshooting.

Equipment & Inventory Setup
Issue new equipment identification numbers.
Enter initial equipment descriptions locations ownership information costs rates and other required data into ECMS.
Establish and maintain equipment billing and charge-out rates.
Set up new inventory records and inventory numbers as needed.
Update asset records to reflect changes in status location or ownership.

Equipment Transfers & Asset Management
Process equipment transfers between departments jobs and companies.
Maintain accurate records of equipment movements and assignments.
Verify transfer transactions are properly reflected within ECMS and supporting reports.
Support equipment lifecycle management and asset tracking efforts.

System & Administrative Support
Provide backup support for equipment administration personnel during absences vacations or increased workloads.
Assist with training new employees on equipment administration processes.
Support data integrity initiatives within ECMS and related fleet management systems.
Work closely with maintenance operations accounting and management personnel to ensure accurate equipment costing and reporting.

QUALIFICATIONS
High school diploma or equivalent required; associate degree preferred.
Previous experience in equipment fleet administration construction equipment management maintenance
administration or related field preferred.
Strong computer skills with experience in database and fleet management systems.
Proficient in Microsoft Excel and Microsoft Office applications.
Strong attention to detail and data accuracy.
Ability to manage multiple priorities and meet deadlines.
Effective communication and organizational skills.
Ability to work independently and as part of a team.

KNOWLEDGE SKILLS AND ABILITIES
Knowledge of heavy equipment trucks and fleet operations preferred.
Understanding of equipment costing utilization reporting and maintenance tracking systems.
Ability to interpret equipment usage reports and identify data discrepancies.
Strong analytical and problem-solving skills.
Ability to maintain confidential and sensitive business information.
Commitment to accuracy efficiency and continuous improvement.

WORKING RELATIONSHIPS
Works closely with Equipment Managers Maintenance Supervisors Shop Personnel Operations Managers Accounting Staff and Equipment Administrators across all Fisher companies and divisions.

PHYSICAL REQUIREMENTS
Ability to sit for extended periods while working on a computer.
Ability to occasionally lift up to 25 pounds.
Ability to communicate effectively with employees at all organizational levels.

Fisher Industries is an Equal Opportunity Employer and an Equal Opportunity/Affirmative Action Employer (Minority/Female/Disabled/Veteran).

We are a drug-free work environment requiring pre-employment and random drug testing. Subject to background check.

If you require an accommodation with applying please email or call the HR Department at to request accommodations. This email is only to request accommodation for the application process and is not an email to inquire about the status of your application.

Required Experience:

IC