Fiscal & Personnel Analyst

Join the vibrant community at California State University Long Beach (CSULB)!

Located just three miles from the Pacific Ocean CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campusone of the largest in the CSU systemserves more than 42000 students and is known for its commitment to student success innovation and impactful academic and research initiatives.

As a member of the CSULB community youll experience a dynamic environment filled with cultural landmarks collaborative energy and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy offering miles of beaches year-round sunshine a thriving arts and food scene and convenient access to both Los Angeles and Orange County. Its an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen Californias futureoffering competitive compensation comprehensive benefits and professional growth.

Under the direction of the Director of Business Operations the Fiscal & Personnel Analyst is responsible for a wide range of budgeting accounting purchasing human resources and administrative operations that support to the Division of Information Technology (DOIT).

• Provide division level and fiscal support for revenue and expense tracking budget tracking account reconciliations accounts receivable functions accounts payable functions including approving invoices. Oversee the division procurement process including requisition approval monthly procurement card purchase reporting oversight and division and expenditure and payment tracking.

• Provide support of the Human Resources Personnel and Division Recruitment activities. Oversee Payroll and Timekeeping functions for both staff and student assistants. Ensures compliance with all Payroll policies and procedures.

• Serves as lead for the IT Bundle Chargeback operation including advance planning fiscal reconciliation forecasting managing maintenance and service level agreements and purchasing for the Chargeback operation. Provide assistance research and independent analysis relating to special projects impacting the Chargeback operation.
• Oversees the division purchasing process. Coordinates and administers the divisions purchasing activities in accordance with CSU CSULB and applicable procurement policies and procedures. Provides independent administrative and analytical support for requisitions purchase orders contractual services maintenance renewals and related procurement activities.
• Coordinates reviews and processes Procurement Compliance Review (PCR) requests. Acts as back up to the Procurement Compliance and Accessibility Manager.
• Communicate clearly and effectively with technical and non-technical individuals within a culturally diverse campus environment. Maintains a professional demeanor. Maintains IT professional standards of anonymity for data that resides on campus servers and computer systems. Maintains confidentiality of all information. Attend and participate in departmental and team meetings. Perform other duties as assigned to meet the needs and objectives of the department and/or division.
• Communicate clearly and effectively with technical and non-technical individuals within a culturally diverse campus environment. Maintains a professional demeanor.
• Maintains IT professional standards of anonymity for data that resides on campus servers and computer systems. Maintains confidentiality of all information. Attend and participate in departmental and team meetings. Perform other duties as assigned to meet the needs and objectives of the department and/or division.

Division of Information Technology

1.0 time-base 40 hours per week.

This is a regular/probationary position.

Admin Analyst/Specialist - Exempt I

Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources.

• Hiring Range: The hiring range for this position is $5274 (Step #1) - $6960 (Step #15) per month commensurate with candidates education experience skills and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5274 (Step #1) - $7684 (Step #20) per month.

At California State University (CSU) we prioritize the health growth and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type classification and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service) 14 paid holidays and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical dental and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan along with voluntary savings options such as 403(b) 401(k) and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs professional development opportunities and insurance options including life disability and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summaryfor details specific to their position. Additionally the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

The idea candidate will have experience with budgeting reconciling revenue and expenditures processing requisitions and purchase orders advanced Excel skills experience processing payroll and/or timecards the ability to use independent judgment to make sound decisions and the ability to interpret and apply a wide range of multi-task projects and competing priorities.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies procedures and guidelines including but not limited to safety civility information security and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the universitys commitment to a vision of excellence.

Equivalent to a bachelors degree in a related field and three years of related experience required.

Four years of progressively responsible experience in fiscal and administrative support or assignments is preferred.

Experience working directly with management personnel preferred.

Experience with expense and revenue account reconciliation.

Experience with PeopleSoft.

Click Apply Now to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Consistent with California law and federal civil rights laws CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

California State University Long Beach expects respectful professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior treating others with civility and respect and refusing to tolerate abusive conduct is expected of all employees.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .

California State University Long Beach as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.