Facilities Coordinator

Los Abrigados Resort and Spa in Sedona AZ is hiring a Facilities Coordinator (Administrative Assistant). The Facilities Administrative Assistant provides comprehensive administrative and operational support to the Engineering Department ensuring a safe organized and efficient work environment. This role serves as a key liaison between Engineering other departments vendors and guests supporting maintenance operations communication flow and compliance activities.

Extraordinary People Exceptional Benefits:

• Day 1 Health Benefits Eligibility: Excellent health care options including medical dental and vision
• Recognition Programs and Rewards
• Travel Discounts Program
• Outstanding Paid Vacation Program and Paid Sick Days
• Employee Assistance Program that supports your physical and mental wellbeing
• 401(k) program with company match
• Tuition reimbursement programs
• Employee Stock purchase program
• Numerous learning and advancement opportunities
• And more!

What will I be doing

Support the Director of Engineering and leadership team with daily operations departmental initiatives and special projects including CapEx activities. Provide comprehensive administrative support to the Engineering/Facilities team including data entry filing scheduling and professional correspondence.
Maintain facility management systems ensuring accuracy consistency and proper documentation within platforms such as Synergy Homeyer Pool Logs and related tools and ensure completion of all required monthly safety documentation and sampling.
Coordinate Lost & Found processes in collaboration with Housekeeping Front Desk and guests ensuring proper documentation and timely resolution.
Oversee the receipt tracking and distribution of packages maintaining effective communication with the Resort Coordinator and internal departments. To include preparing process and track purchase orders requisitions invoices and vendor contracts to ensure accuracy and timely completion.
Act as a liaison between Engineering leadership technicians and cross-functional departments (including Housekeeping and Front Desk) to support maintenance repairs and operational needs and serve as the primary point of contact for vendors contractors couriers and external service providers ensuring professional communication and service coordination. Track monitor and coordinate work order requests to ensure timely completion and accurate system updates.
Administer key control systems including creating maintaining and deactivating access credentials using systems such as Saflok and KeyWatcher.
Maintain working knowledge of required systems and software necessary to carry out day to day activities.
Assist in planning and execution of departmental meetings events celebrations and holiday activities including setup breakdown and logistical coordination by preparing materials documenting outcomes and providing leadership coverage as needed.
Manage Safety Data Sheets (SDS) documentation and ensure compliance with safety regulations labeling standards security supplies including PPE recordkeeping requirements ensuring proper inventory stock levels and ordering as needed.
Respond promptly and professionally to all forms of communication including email phone messaging platforms and text while demonstrating a positive professional and service-oriented attitude when interacting with colleagues leadership vendors and guests.

What are you looking for

• High school/GED
• 1-3 years of relative experience in facilities hospitality or administrative support roles
• Excellent written verbal and organizational skills
• Ability to deal with multiple tasks and work independently.
• Proficient in Microsoft Office program specifically Word and Excel.
• Strong vitality good follow-through and excellent internal customer focus
• Ability to work in a team environment and interact with all levels of team members within the organization.
• Ability to lift a minimum of 25 pounds.

• Availablie for on-call responsibilities

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

What will I be doing

Support the Director of Engineering and leadership team with daily operations departmental initiatives and special projects including CapEx activities. Provide comprehensive administrative support to the Engineering/Facilities team including data entry filing scheduling and professional correspondence.
Maintain facility management systems ensuring accuracy consistency and proper documentation within platforms such as Synergy Homeyer Pool Logs and related tools and ensure completion of all required monthly safety documentation and sampling.
Coordinate Lost & Found processes in collaboration with Housekeeping Front Desk and guests ensuring proper documentation and timely resolution.
Oversee the receipt tracking and distribution of packages maintaining effective communication with the Resort Coordinator and internal departments. To include preparing process and track purchase orders requisitions invoices and vendor contracts to ensure accuracy and timely completion.
Act as a liaison between Engineering leadership technicians and cross-functional departments (including Housekeeping and Front Desk) to support maintenance repairs and operational needs and serve as the primary point of contact for vendors contractors couriers and external service providers ensuring professional communication and service coordination. Track monitor and coordinate work order requests to ensure timely completion and accurate system updates.
Administer key control systems including creating maintaining and deactivating access credentials using systems such as Saflok and KeyWatcher.
Maintain working knowledge of required systems and software necessary to carry out day to day activities.
Assist in planning and execution of departmental meetings events celebrations and holiday activities including setup breakdown and logistical coordination by preparing materials documenting outcomes and providing leadership coverage as needed.
Manage Safety Data Sheets (SDS) documentation and ensure compliance with safety regulations labeling standards security supplies including PPE recordkeeping requirements ensuring proper inventory stock levels and ordering as needed.
Respond promptly and professionally to all forms of communication including email phone messaging platforms and text while demonstrating a positive professional and service-oriented attitude when interacting with colleagues leadership vendors and guests.

What are you looking for

What are you looking for

• High school/GED
• 1-3 years of relative experience in facilities hospitality or administrative support roles
• Excellent written verbal and organizational skills
• Ability to deal with multiple tasks and work independently.
• Proficient in Microsoft Office program specifically Word and Excel.
• Strong vitality good follow-through and excellent internal customer focus
• Ability to work in a team environment and interact with all levels of team members within the organization.
• Ability to lift a minimum of 25 pounds.

• Availablie for on-call responsibilities