Executive Staff Assistant (OA), NB-0318-IV

As a Secretary (OA) you will:

• Serve as an office manager ensuring efficiency in the administration of office policies practices and procedures recommending changes as needed and fostering a spirit of teamwork and mutual support.
• Maintain a tracking system to correlate the many details involved in forward planning arranging work in an orderly manner and providing follow-through for effective and efficient office management.
• Schedule appointments meetings conferences and briefings with the banking industry; federal state and local government agencies; public interest groups; outside legal counsel; the press members of Congress; and the general public with complete authority for commitment of time using independent judgement and knowledge of the executives goals objectives and priorities.
• Serve as a liaison between executive and staff members providing or requesting feedback on programs policies projects and problems through effective communications and interpersonal relationships.
• Coordinate budget documents for the assigned office. Gather data on travel conferences training and other major expenditures consolidate data into prescribed format develop a system to monitor expenses and reconcile accounts on periodic basis.
• Compose correspondence of a general administrative nature for executive or senior leadership signature.

This position requires that the successful candidate undergo personnel vetting which includes a background investigation and enrollment upon onboarding into Continuous Vetting. Enrollment in Continuous Vetting will result in automated record checks being conducted throughout ones employment with Treasury. The successful candidate will also be enrolled into FBIs Rap Back service which will allow Treasury to receive notification from the FBI of criminal matters (e.g. arrests charges convictions) involving enrolled individuals in near real-time.

There are three key documents that contain important information about your rights and obligations. Please read and retain these documents:

1. Noncriminal Justice Applicants Privacy Rights for those who undergo an FBI fingerprint-based criminal history record check for personnel vetting which includes Rap Back
2. FD-258 Privacy Act Statement - FBI (this is the same statement used when your fingerprints are submitted as part of your background investigation) and
3. () (applicable to those who hold a sensitive position or have eligibility for access to classified information).

• Complete a one-year probationary period (unless already completed).
• Complete a background investigation (unless already completed).
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
• Travel occasionally to attend conferences and/or training.
• Obtain and use a Government-issued charge card for business-related travel.
• Click here for important information about OCC ethics standards such as the requirement that new hires divest their bank securities.

You must meet the following requirements within 30 calendar days after the closing date of the announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the NB-III band level or GS-7 grade level in the Federal service. Examples of specialized experience for this position include:

• Providing office management and operational support services to senior executives such as planning organizing coordinating and managing administrative functions (e.g. preparing correspondence documents and reports scheduling meetings/conferences and coordinating travel).

OR

You may substitute education for experience as follows: As a general rule education is not creditable at NB-IV and above for most clerical/administrative support positions covered by this standard; however graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. One (1) year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school eighteen (18) semester hours should be considered as satisfying the one (1) year of full-time study requirements.

OR

You may qualify by a combination of experience and education. Only education in excess of the first 60 semester hours (i.e. beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

AND

Typing proficiency of at least 40 words per minute.

The experience may have been gained in the public sector private sector or through volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To receive any credit for your work experience please indicate dates of employment by month/year and indicate the number of hours worked per week on your resume.