Executive Secretary

Title: Executive Secretary DSP00522

State Role Title:Admin and Office Spec III

Hiring Range: Negotiable and Commensurate with Experience.

Pay Band: 3

Agency: Department of State Police

Location:Suffolk Virginia

Agency Website:

Recruitment Type: Agency Employee Only - A

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire an Executive Secretary at the Division V Headquarters in Suffolk Virginia. The job duties for this position include but are not limited to:

Serving as the Office Manager by prioritizing and organizing Division workflow and conducting all scheduling of assignments deadlines responses and meetings.
Serving as the Record Clerk for Division and ensuring compliance with Department Record Management Program and VA Public Records Act.
Providing Administrative Assistance and Support to the Division and Area staff.
Preparing statistical reports and entering required data for mandated reporting.
Composing routine and confidential correspondence and reports.

About the Agency:

Were more than a law enforcement agency were a team of problem-solvers innovators and public servants shaping Virginias future. At VSP your skills make an impact that reaches every community across the Commonwealth. If youre ready for meaningful work real growth and a supportive culture that feels like family your next career starts here.

Minimum Qualifications

Knowledge:

Of Department administrative and general office policies and procedures.
Of standard office filing systems.
Of proper grammar spelling and punctuation.

Skills:

In the use of computers and using Microsoft Office applications.
In operating automated office equipment.

Ability:

To coordinate the office workflow.
To prioritize work to meet established deadlines.
To prepare correspondence reports and memoranda.
To communicate effectively orally and in writing in English.
To work with Department staff executives and the public.
To work independently and as a member of a team.
To follow written and oral procedures and guidelines.

Secretarial and administrative experience required.
Must be qualified to serve as a Notary Public.
High school diploma or equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s) to include pre-employment testing a presentation and/or a work sample if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at and must be received by 11:55 P. M. on May 29 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides confirmation of receipt of your application resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture hair type and protective hairstyles such as braids locks and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy childbirth or related medical conditions.

This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements performance criteria or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.