Executive Assistant Supply Chain Leadership

Executive Assistant Supply Chain Leadership

San Jose CA Global Scope High-Impact Role

Were looking for a highly capable Executive Assistant to support senior Supply Chain leadership across Direct Materials Strategic Sourcing & Procurement and the Supply Chain Center of Excellence (SC CoE).

This is not a traditional EA role. Youll operate as a trusted business partner enabling leaders to run a complex global organization by driving execution aligning priorities and keeping high-stakes work on track.

Why This Role

• Direct exposure to senior leadership and critical business decisions
• Ownership of global operations cadence across sourcing supplier strategy and transformation programs
• Opportunity to operate at the center of Supply Chain transformation and cost strategy execution
• High visibility in a fast-paced results-driven environment

What Youll Do

Own Executive Operations

• Manage complex global calendars and optimize leadership time for priority work
• Run key business cadences (S&OP QBRs strategy reviews CoE governance)
• Ensure leaders are fully prepared with clear agendas insights and context

Drive Execution

• Capture decisions track actions and hold teams accountable to timelines
• Anticipate issues remove friction and keep critical work moving

Lead Communications

• Act as a key interface for internal teams executives and external suppliers
• Draft clear executive-level communications and prioritize inbound requests

Manage High-Visibility Work

• Coordinate leadership meetings supplier engagements and global events
• Support supplier reviews sourcing activities and executive reporting

Enable Sourcing & Supplier Strategy

• Coordinate RFx timelines supplier interactions and category team workflows
• Support development of executive presentations dashboards and reports

Support CoE & Transformation Programs

• Manage governance roadmaps and progress tracking for Supply Chain initiatives
• Maintain critical documentation and drive consistency across programs

Own Planning Travel & Logistics

• Manage global travel offsites and executive events end-to-end
• Handle fast-changing priorities without disruption

What Sets You Apart

• Proven ability to support senior executives in a global fast-paced environment
• Strong business acumen ideally in supply chain sourcing or operations
• Highly organized with the ability to prioritize anticipate and execute independently
• Strong communicator who can operate with confidence discretion and professionalism
• Comfortable working across teams and at all levels of the organization

Qualifications :

Preferred Qualifications

• Experience supporting Strategic Sourcing Category Management or Direct Materials Procurement teams
• Understanding of the end-to-end sourcing lifecycle (RFI/RFP/RFQ supplier evaluation negotiation contract execution)
• Familiarity with Supply Chain CoE models governance frameworks and continuous improvement (Lean Six Sigma SCOR)
• Working knowledge of core supply chain concepts (S&OP QBRs Incoterms lead time TCO demand planning)
• Experience with project and collaboration tools (Smartsheet Asana or similar)
• Bachelors degree in Business Supply Chain or related field (or equivalent experience)

Core Competencies

• Anticipation & Proactivity Sees whats coming and resolves issues early
• Judgment & Autonomy Makes sound decisions independently
• Discretion & Professionalism Handles sensitive information with trust and integrity
• Executive Communication Communicates clearly and effectively on behalf of leadership
• Organizational Excellence Manages competing priorities with precision and follow-through
• Adaptability Shifts seamlessly across changing priorities

Functional Strengths

• Procurement Acumen Understands sourcing processes and supports teams effectively
• Supplier Engagement Manages supplier interactions with professionalism and awareness
• Program Coordination (CoE) Runs governance cadence tracks actions and maintains key assets
• Relationship Building Builds trust across teams and stakeholders

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time