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Executive School Secretary
Job Location:
Job Location:
East Lansing, MI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
21 October 2026 (6 days ago)
Posted:
Application Deadline:
18 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
OUR MISSION & MOTIVATION
Guided by Christs teachings students at St. Thomas Aquinas Parish School receive a robust Catholic education focused on academics faith and service. Supported by our school and parish communities Catholic values are instilled in everything we do for todays scholars are tomorrows saints.
Guided by Christs teachings students at St. Thomas Aquinas Parish School receive a robust Catholic education focused on academics faith and service. Supported by our school and parish communities Catholic values are instilled in everything we do for todays scholars are tomorrows saints.
JOB SUMMARY:
The school secretary must provide high-level support by performing routine administrative functions such as collecting attendance records receiving visitors proving information to callers arranging substitute teachers scheduling meetings and events handling information requests ordering curriculum and using various databases.
PRIMARY RESPONSIBILITIES include but are not limited to:
- Answer telephones and give information to callers take messages or transfer calls to appropriate individuals.
- Open read route and distribute incoming mail or other materials and answer routine letters.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs.
- Proficiency in using Microsoft Office Suite and Google.
- Operate office equipment such as copiers or phone systems and arrange for repairs when equipment malfunctions.
- Learn to operate new office technologies as they are developed and implemented.
- Set up and manage paper or electronic filing systems recording information updating paperwork or maintaining documents such as attendance records correspondence or other material.
- Operate electronic mail systems and coordinate the flow of information internally or with teachers parents and other organizations.
- Schedule and confirm appointments for principal teachers and perspective employees.
- Maintain scheduling and event calendars for the school.
- Create maintain and enter information into databases.
- Complete forms in accordance with school parish and diocesan policies.
- Manage application and enrollment including touring perspective families.
- Conduct searches to find needed information using such sources as the Internet.
- Review work done by others to check for correct spelling and grammar and recommend revisions.
- Train and assist staff with computer usage.
- Order and dispense supplies.
- Provide services to teachers for books curriculum and supply orders
- Arrange travel reservations for office personnel teachers and classes.
- Coordinate conferences meetings or special events such as luncheons or graduation ceremonies.
- Manage projects and work well with other groups in the school.
- Mail newsletters promotional material or other information.
- Coordinate and direct office services such as records departmental finances and housekeeping to aid teachers and students.
- Process payroll information such as collecting timesheets substitute timesheets part-time employee timesheets and tracking the teacher PTO sick days and professional development.
- Arranging for substitutes for staff members who are absent.
- Thinking creatively to improve operations and workflow.
- Assisting and caring for others: students who do not feel well have been injured etc.
Requirements
- Associates degree or other 2-year degree preferred.
- Minimum of 2 years experience in an executive support role.
- Confidentiality with student family and teacher records.
- Virtus Training for a Safe Environment and a background check.
- CPR and AED certification.
- Familiar with FACTS Student Information System or similar database.
- Church Familiarity: Knowledge of Catholic Church organization is required. Parish ministry experience and being a practicing Catholic are highly preferred.
- Traits: Positive and professional demeanor strong organizational skills flexibility exceptional communication and enjoy working with students.
To apply for the position please submit a cover letter and resume to the online application.
Required Experience:
Exec
