Executive Program Officer

This position is open until filled; with first review date of June 16th 2026.

About the Department

The Department of Commerce aims to make sure Montana is the best place to work live and play. We work alongside private industry and local organizations to create jobs grow businesses develop affordable housing and improve community infrastructure.

(You can learn more about ushere.)

About this Position

The Housing MT Division strengthens our vibrant communities by supporting access to safe affordable and sustainable homes for Montanans whose housing needs are not met by the market. Housing MT assists with buying a home down payment assistance mortgage servicing Reverse Annuity Mortgages rental housing assistance and multifamily rental development.

This position supports both the broader Housing MT Division as well as the administratively-attached Montana Board of Housing.

The Housing MT Division Executive Program Officer directly supports the Montana Board of Housings Executive Director / Housing MT Division Administrator on a variety of tasks including but not limited to:

Preparing documents for Executive Directors signature ensuring notary blocks are complete and executed documents are routed to appropriate parties via email FedEx and other delivery methods.

Coordinating Outlook calendar and meeting schedule.

Completing all travel arrangements including flights hotel accommodations preparing travel itineraries and timely submitting all travel-related expenses to the Commerce Directors Office.

Assisting with Outlook email management including monitoring email inbox while Executive Director is traveling and/or on vacation overall organization and archiving for record retention purposes.

The Executive Program Officer also directly supports the Montana Board of Housing Board of Directors a seven-member Board appointed by the Governor and confirmed by the State Senate. Duties include but are not limited to:

Lead on all hotel logistics for in-person Board meetings including hotel room and conference space contracts and hotel banquet orders or other catering arrangements.

Lead on all Board member correspondence including hotel reservations per diem payment processing and reimbursement of Board member expenses.

Compile Board meeting packets in Adobe Pro posting Board meeting materials to website distributing materials to Board members and partners and otherwise ensure State of Montana open meeting law requirements for public meetings are met.

Lead on other logistics including running hybrid meetings using Microsoft Teams and Zoom and coordinating audio visual with the Division Operations Manager and Directors Office Communications Team.

Prepare all Board meeting minutes written and audio for Board approval and posting to website.

Finally the Executive Program Officer supports the broader Housing MT Senior Leadership team including but not limited to:

Division lead for DocuSign routing for electronic signatures.

Division lead for GovDelivery notices including receipt of draft contact from Program Managers and Supervisors and coordinating Division leadership and Commerce Directors Office Communication team approvals.

Supporting the Executive/Operations team with other conference and event planning including the biennial Montana Housing Partnership Conference.

Assisting Division Program Managers and Supervisors to schedule larger stakeholder meetings necessitating use of SurveyMonkey or similar tools.

Supporting other special projects including conducting research on existing or emergency topics as directed by the Executive Director.

Serves as Housing MT Division liaison to the Commerce Marcomms team including as subject matter expert for the division on Section 508 accessibility requirements Commerce brand adherence and AP Style guidelines.

Lookhereto see the additional benefits!They include:

oWork/life Balance

oHealth Coverage

oRetirement plans

oPaid Vacation and Sick Leave and Holidays

oAnd more

Public Service Loan Forgiveness (PSLF) Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the hereto learn more and see if you may qualify!

Other important information to be aware of

This position requires the successful completion of a criminal background check.

Only online applications are applying online you can receive updates and monitor the status of your application.

If you fail to upload the requested application documents and/or preference documents we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.

This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.

This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify please visit the E-Verify website found here Link to E-Verify Website.