Executive Operations Assistant
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Job Summary
We are seeking a highly organized and proactive Executive Operations Assistant to support our executive leadership this role you will be at the center of it allsupporting senior leadership coordinating key projects and helping drive day-to-day operations that keep the business moving forward . This is an execution role not just a strategy roleyou will be responsible for ensuring that tasks are completed deadlines are met and nothing falls through the cracks .
This position is designed for someone who thrives in a fast-paced environment enjoys variety in their work and takes pride in helping others and the organization succeed. No two days will look the same . This is not a traditional assistant role; we need someone who can anticipate needs solve problems independently and take initiative without constant direction .
Manage and prioritize executive calendars scheduling appointments and coordinating meetings .
Monitor organize and triage email communications flagging urgent and time-sensitive matters .
Prepare reports presentations and meeting materials using Microsoft Office and Google Workspace .
Coordinate complex domestic and international travel arrangements including itineraries accommodations and ground transportation .
Prepare meeting agendas record meeting notes distribute action items and track follow-up activities .
Serve as a centralized support function focused on operational visibility project coordination and reporting .
Track tasks deadlines and follow-ups to ensure commitments are completed .
Maintain and update operational tools trackers and databases to ensure accuracy and visibility .
Own and maintain assigned recurring programs processes and administrative systems .
Identify opportunities to improve organization communication and administrative processes .
Assist with special projects and company initiatives as assigned .
Proven experience as an Executive Assistant Operations Assistant Project Coordinator or in a similar support role .
Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace .
Excellent written and verbal communication skills .
Strong organizational and time-management abilities with the capacity to manage multiple priorities .
High attention to detail and strong problem-solving skills .
Ability to work independently with minimal supervision in a remote environment .
Comfortable handling a wide variety of tasks and shifting priorities .
Proven ability to handle sensitive information with confidentiality and professionalism .
Reliable high-speed internet connection and a dedicated quiet home office setup.
100% Remote Work: Freedom to work from home with a supportive virtual team culture.
Professional Growth: Opportunity for career advancement and skill development.
Competitive Compensation: Attractive salary and benefits package.
Required Skills:
Proven experience in customer service client support or call center role (financial services or consulting experience is a plus). Exceptional written and verbal communication skills. Strong problem-solving abilities and attention to detail. Excellent organizational and time-management skills. Ability to multitask and prioritize responsibilities effectively. Professional and customer-focused attitude. Basic computer proficiency and comfort learning new systems. Reliable high-speed internet connection and a dedicated quiet home office setup. Preferred Experience in a consulting professional services or B2B environment. Familiarity with CRM platforms (e.g. Salesforce HubSpot). Typing speed of 40 WPM or higher. Understanding of data privacy and the importance of handling sensitive information.
