Executive Legal Assistant
Job Location:
Seattle, WA - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Van Ness Feldman seeks an Executive Legal Assistant to join our exciting and ambitious Electric Practice Group team. This position will be based in our Seattle Washington office.
This position will be an exclusively in office position with the opportunity for a hybrid role 3x a week once fully integrated and trained. This position is classified as non-exempt and subject to overtime if applicable. The working hours requirement is 37.5 hours per week.
The ideal candidate is detail-oriented resourceful and thrives in a collaborative fast-paced environment. You will manage a variety of high-level administrative responsibilities interact professionally with clients and colleagues and help ensure the seamless execution of day-to-day operations. Success in this role requires exceptional organizational communication and technology skills a commitment to confidentiality and the ability to anticipate needs and deliver outstanding support.
At Van Ness Feldman youll be part of a collaborative team where your contributions are valued your professionalism is respected and your work directly supports attorneys and policy professionals delivering exceptional service to our clients.
If youre seeking meaningful work supportive colleagues and the opportunity to make an impact wed love to meet you!
- Provide administrative support to attorneys policy professionals clients and other firm stakeholders.
- Manage calendars schedule meetings coordinate conference calls and arrange travel.
- Prepare edit proofread and format legal documents correspondence presentations and other materials with a high degree of accuracy.
- Respond to client and internal inquiries professionally and handle administrative matters with minimal supervision.
- Maintain client files records and document filing systems in accordance with the Firms records retention policies.
- Enter and edit attorney time for consistency prepare expense reports reconcile travel and corporate card expenses and ensure accurate client and matter coding.
- Complete new business matter intake forms.
- Handle mail copy scan and distribute documents as needed.
- Coordinate meeting logistics including reserving conference rooms ordering meals and assisting with meeting setup and cleanup.
- Safeguard confidential client and Firm information while maintaining the highest level of professionalism.
- Prioritize multiple assignments manage competing deadlines and exercise sound judgment in a fast-paced environment.
- Communicate effectively and collaborate with attorneys clients and colleagues to provide exceptional administrative support.
- Assist with special projects and perform other duties as assigned.
Basic Qualifications
- High school diploma or equivalent required.
- Three or more years of administrative executive assistant or legal assistant experience.
- Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint and Teams).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Demonstrated attention to detail and accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Ability to work independently while collaborating effectively in a team environment.
Preferred Qualifications
- Undergraduate degree or higher preferred.
- Experience supporting attorneys or professionals in energy environmental regulatory or government affairs practices is a plus.
- Advanced Microsoft Word experience preferred.
- Excellent working knowledge of document management software imanage preferred.
- Knowledge of legal or professional services billing practices.
- Familiarity with legal terminology document preparation and court or regulatory filings.
- Experience supporting attorneys executives or senior professionals in a law firm professional services or corporate environment.
- Entry level knowledge of AI tools and systems preferred.
- Competitive compensation
- Comprehensive medical dental and vision benefits
- 401(k) profit sharing plan
- Parental Leave
- Paid time off and paid holidays
- Sick Time
- In-Office Stipend
- Professional development opportunities
- Employee wellness initiatives and firm-sponsored events
- Collaborative respectful and supportive culture
About Us
Van Ness Feldman is a nationally recognized law firm focused on energy environmental and natural resources law and policy. Home to 100 attorneys and policy professionals the Firm has offices in Washington DC; Seattle; the Bay Area; Houston; and Louisiana. For nearly 50 years the Firm has provided strategic business advice legislative and policy advocacy legal and regulatory compliance counsel representation in administrative proceedings and litigation and support for project development permitting and transactions.
Van Ness Feldman is an Equal Opportunity Employer. The estimated base pay range for this role is $65000-$85000 annually depending on experience skills education internal equity and market location.
If youre excited about joining a firm where your contributions matter and your career can grow wed love to hear from you.
Apply today and discover what makes Van Ness Feldman a great place to build your future.
Required Experience:
Exec
