Executive Coordinator Marketing Associate NYC

Our client is seeking a highly organized and proactive Executive Assistant & Marketing Coordinator to provide executive support while assisting with project management and marketing initiatives. The ideal candidate is detail-oriented an excellent communicator and thrives in a fast-paced environment ensuring priorities stay on track and projects move forward efficiently.

Responsibilities

• Manage executive calendars and scheduling

• Coordinate internal and external meetings

• Prepare agendas and capture meeting notes

• Track action items and follow up to ensure completion

• Coordinate travel arrangements

• Organize files documents and company resources

• Help manage special projects across multiple departments

• Assist with email marketing campaigns

• Support event planning and execution

• Help maintain company website and social media

• Coordinate photography video and graphic design projects

• Prepare sales presentations and sales sheets

• Assist with CRM updates and reporting

Qualifications

• 25 years of experience in executive support marketing coordination project management or a similar role

• Exceptional organizational and project management skills

• Outstanding written and verbal communication

• Strong attention to detail

• Comfortable managing multiple priorities simultaneously

• Experience with Microsoft Office and Google Workspace

• Experience with Canva Adobe Creative Suite or similar design tools is a plus

• Experience with HubSpot Shopify or CRM systems is a plus

Salary: $70K - $90K per year