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Executive Coordinator
Job Location:
Job Location:
Boston, MA - USA
Hourly Salary:
USD 35 - 40
Hourly Salary:
Posted:
8 September 2026 (21 hours ago)
Posted:
Application Deadline:
6 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Boylston Staffing is looking for a Temporary to Possible Hire Department Executive Coordinator for a University in Boston. Will and lead direct and coordinate daily responsibility for all Advanced Graduate
Education (AGE) residencies based in department.
Position is on Campus paying $35-$40 per hour depending on experience. 9:00am-5:00pm
Education (AGE) residencies based in department.
Position is on Campus paying $35-$40 per hour depending on experience. 9:00am-5:00pm
- Support to the DA and Chair with department level administrative duties as needed
- Organize and implement administrative systems and procedures performing necessary
- Negotiate with hotels caterers and vendors makes recommendations for food and activities
for participants managing to a pre-assigned event/function budget; classroom AV and other
facilities on behalf of the department or program - Monitor budget(s) including grants maintains financial documentation provides information
research statistics and analysis in collaboration with the DA and Chair - Make decisions on expenditures and monitors towards a defined budget
- Manage and help prepare pre-award grant submissions for faculty Principal Investigators (PIs)
- Act as the support liaison between the DA the PI and the grants team to ensure all documents
are completed as required and in a timely fashion - Work with faculty on managing grant and gift awards monitors spending throughout the year and collaborates with the grants team in Administration and Finance on post-award set up and grant management
- Lend administrative support to all new and current residents based under the Department
- Keep current on trends compliance issues regulations and guidelines regarding subject
matter; advises appropriate community members accordingly - Provide support to department faculty including but not limited to scheduling courses guest
lectures room reservations - Handle calendar management for the Chair travel arrangements and financial processing for faculty and residents;
- Plan and manage departmental or program events and managing various faculty or resident special projects
Required Experience:
Exec
