Executive Assistant

Key Responsibilities:

• Provide comprehensive administrative support to the senior leader
  

• Manage complex calendar with multiple competing priorities including meetings with Board Members Federal Reserve Bank Presidents regulatory agency officials and industry representatives
  

• Coordinate and prioritize meeting requests ensuring appropriate preparation time and strategic scheduling
  

• Anticipate senior leaders needs and proactively address administrative requirements
  

• Draft edit and proofread correspondence memoranda and presentations for internal and external audiences
  

• Coordinate communications with Board Members offices Federal Reserve Banks and other key stakeholders
  

• Manage sensitive and confidential information with absolute discretion
  

• Plan and coordinate high-level meetings conferences and briefings including logistics materials preparation and follow-up
  

• Manage videoconference and hybrid meeting technology and logistics
  

• Prepare briefing materials agendas and background documents
  

• Arrange and coordinate participation in Board meetings FOMC-related activities and interagency meetings
  

• Track action items deadlines and follow-up requirements
  

• Arrange complex domestic and international travel including detailed itineraries security requirements and expense reporting
  

• Coordinate travel for official Federal Reserve business conferences and international regulatory meetings
  

• Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies
  

• Manage travel during crisis situations with flexibility and efficiency
  

• Process invoices purchase requests and budget tracking for the senior leaders office
  

• Assist with preparation of materials for Board presentations and decision memos
  

• Support division-wide events and initiatives as requested
  

Experience Requirements:

• 10 years of progressive administrative experience required with at least 5 years supporting C-suite or director-level executives in government financial services or regulatory agencies
  

• Proven track record managing competing priorities in fast-paced high-stakes environments
  

• Experience in confidential regulatory or policy-focused settings strongly preferred
  

• Familiarity with Federal government operations and protocols is highly desirable
  

Core Competencies:

• Exceptional judgment and discretion with highly sensitive and confidential information
  

• Superior organizational skills with proven ability to anticipate needs and proactively address challenges
  

• Expert-level written and verbal communication skills including ability to interact professionally with Board Members senior officials and external stakeholders
  

• Advanced proficiency in Microsoft Office Suite (SharePoint Outlook Word PowerPoint Excel Teams)
  

• Ability to work independently with minimal supervision while exercising sound judgment
  
• Strong attention to detail with unwavering commitment to accuracy and deadlines
  
• Adaptability and composure under pressure