Executive Assistant (Trading Floor Max 40hr W2)

Experience working on trading floor and supporting multiple groups is a plus!!

Job Responsibilities:
Telephone coverage answer phones take accurate messages know bankers whereabouts at all times back-up other lines as needed
Light to moderate client contact
calendar maintenance for meetings and/or conference calls
Coordinate related conference rooms including any catering audio/videoconference set up
Arrange all aspects of travel (arrange flights hotels rental car and sedan service currency etc.) keep travel profiles up-to-date retrieve appropriate approvals for travel
Prepare all itineraries
Prepare and submit all expense reports on a timely basis
Type correspondence memos and presentations
Prepare presentation books and meeting materials copy collate bind
Maintain filing system correspondence documents
Navigate Firms resources interface with various departments to collect information respond to requests obtain services
Retrieve research or other necessary materials from intra/internet
Send and retrieve digital and inbound faxes
Distribute mail arrange messengers and overnight package services
Provide backup support for colleagues during vacation/sick days and assist their groups as needed with phone coverage and other office needs
Miscellaneous support: setup and maintain mail groups keep orderly fully-functioning work area

Required Skills and Personal Attributes:
Strong communication judgment and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible with coverage responsibilities and teams.

Other Requirements:
College Degree Preferred or Relative Corporate Experience preferred
Proficient in Microsoft Office applications especially Outlook for email calendar and contacts
Other helpful applications include Excel PowerPoint internet and research tools
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract